R2022-95 Resolution Accepting the State of Illinois Joint Purchasing Contract Holder Bid Price of Rush Truck Centers for the Purchase of Two (2) Tandem Axle Truck Chassis and Three (3) Single Axle Truck Chassis

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Public Works DATE: 4/27/2022 MEMO: 2022-34 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matt Newell,Public Works Director Jessica Taylor,Purchasing Supervisor SUBJECT: Resolution Accepting the State of Illinois Joint Purchasing Contract Holder Bid Price of Rush Truck Centers for the Purchase of Two(2)Tandem Axle Truck Chassis and Three(3) Single Axle Truck Chassis. SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$449,152.93 to Rush Truck Centers for the following items: • Two(2)2023 International HV507 SFA 6x4 tandem axle truck chassis to be upfitted with stainless steek dump beds,snowplows and spreaders; • Two(2)2023 International HV507 SFA 4x2 single axle truck chassis to be upfitted with stainless steek dump beds,snowplows and spreaders;and, • One(1)2023 International 4x2 single axle truck chassis that will be up-fitted for use as a 42-foot bucket truck. BACKGROUND: The Municipal Services Division and Lake Section have requested five(5)new vehicles to replace four(4)dump trucks and one (1)42-foot bucket truck. The vehicles being replaced are: 1. #171 (Dump Truck)2000 International Model 4900 with 3611 Hours 2. #269 (Dump Truck)2004 Peterbilt Model 330 with 6542 Hours 3. #235 (Dump Truck)2009 International Model 7400 with 8177 Hours 4. #432(Dump Truck)2006 International Model 7400 with 8283 Hours 5. #437(Bucket Truck) 1998 International Model 4900 with 7517 Hours Due to ongoing supply chain issues,the delivery date for the chassis is estimated to be over a year and a half in the future, possibly by the end of 2023,perhaps longer. With the delivery date so far into the future,several up-fitting vendors who will be installing the dump beds,snowplows and spreaders for the dump trucks,and the bed and boom for the bucket truck,were concerned about providing a good bid or having to store the materials for a long time. Given these concerns it was determined that it will be best to seek up-fitting bids once the chassis are in production and a firm delivery date has been provided. It is expected that the future up-fitting costs for each dump truck will be around$120,000 or about$500,000 for all four trucks. The up-fit cost for the bucket truck is anticipated to be around$140,000. DISPOSAL OF REPLACED UNITS: The above vehicles are being replaced due to mileage and condition and will be sold/auctioned. LEGAL REVIEW: There are no contracts for Legal to review. PRIOR COUNCIL ACTION: None POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Fleet Maintenance wrote bid specifications based on Municipal Services Division and Lake Section requirements.