R2023-11 Resolution Authorizing City Manager to Execute Contract Extension with First Mid Insurance Group DBA JL Hubbard Insurance and Bonds Agency for Employee Benefit Broker and Advisory Services

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Additional Commentary The relationship between First Mid /JL Hubbard and the City of Decatur has been successful and has, from a city point of view, surpassed expectations. The city engaged JL Hubbard at a time when the city was seeking advisory services that could assist and guide the city through a re-engineering process that included the development of a plan to review, rationalize, consolidate and leverage employee benefit coverage offerings to seek insurance coverage that provided the maximum of benefits to city employees, at a minimum cost to the city. In addition, the city desired the development and implementation of a "Wellness" program, intended to provide city employees with increased healthcare opportunities in an environment that encouraged participation, leading to improved employee health awareness and eventual outcomes. Key results achieved by the city since the engagement with First Mid/JL Hubbard, include, but are not limited to: • Consolidation of broker / advisor services into one provider allowing the leveraging of offerings to secure maximum coverage at leveraged price points • Implementation of new dental/vision offerings to employees, with same coverage, at less cost • Guided the city in the creation of the "wellness program" • Guided the city in the creation of the City's"annual health fairs"for city employees, retirees, library employees • Automation of the city's annual benefit enrollment process to move from a "manual paper process"to a "internet based electronic process", improving the efficiency of the process • Continued guidance as we move forward in the re-engineering of new and improved employee benefit programs and offerings to city employees, retirees and connected parties. • Guided the city in the creation of the healthcare clinic, providing city employees, retirees and connected parties with enhanced medical healthcare services. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: No input from other sources. STAFF REFERENCES: Scot Wrighton, City Manager Gregg D. Zientara, City Treasurer& Director of Finance BUDGET/TIME IMPLICATIONS: The annual broker and advisory fee is as follows: Period Annual fee June 1, 2022 to May 31, 2023 $45,920 Current contract fee June 1, 2023 to May 31, 2024 $47,068 2.5% increase from prior period June 1, 2024 to May 31, 2025 $48,248 2.5% increase from prior period