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2/17/23,8:15 AM Item Coversheet <br /> Public Works <br /> DATE: 2/14/2023 <br /> MEMO: 2023-18 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Jon Kindseth,Deputy City Manager <br /> Matthew C.Newell,P.E.,Public Works Director <br /> Jessica Coleman,Chief Procurement Officer <br /> SUBJECT: Resolution Accepting the Bid of VCNA Prairie LLC for the Purchase of Portland Cement Concrete <br /> SUMMARY RECOMMENDATION: <br /> It is recommended by staff that the City Council approve,that the Mayor be authorized to sign,and the City Clerk attest to the <br /> following resolution awarding an annual Purchase Order for$176,362.50 with VCNA Prairie LLC,as the lowest qualified bidder <br /> to provide portland cement concrete for Fiscal Year 2023. <br /> BACKGROUND: <br /> The City has open purchase orders throughout the year to provide materials for street maintenance work. Concrete is used <br /> primarily for street and sidewalk repairs. <br /> Specifications were prepared by the Engineering Division and bids were obtained by the City's Purchasing Division. Letting <br /> results are as follows,bid tabulations are attached: <br /> Portland Cement Concrete Materials <br /> VCNA Prairie Material Inc. $176,362.50 <br /> PRIOR COUNCIL ACTION: <br /> The City issues material purchase orders annually to provide construction materials for street maintenance work performed by the <br /> Public Works Department. <br /> POTENTIAL OBJECTIONS: None <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: Matt Newell,Public Works Director;Paul Caswell,City Engineer.Matt Newell will be in attendance at <br /> the City Council meeting to answer any questions of the Council on this item. <br /> BUDGET/TIME IMPLICATIONS: <br /> Budget Impact: Funding for the current year's material contracts is provided in the general operating funds allocated to the <br /> Public Works Department. <br /> Staffing Impact: Staffing time is allocated for street maintenance. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Accepitig the Bid of VCNA Prairie LLC for Resolution Letter <br /> the Purchase of Portland Cement Concrete <br /> hftps://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ltemiD=4257 1/1 <br />