R2023-59 Resolution Authorizing an Agreement with Architectural Expressions, LLP, for Decatur Public Library Improvements

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-2- The MSC roof is original to the structure and was coated with a water proofing material in 2002. The roof is now in need of major improvements which could entail a new coating or full replacement. As part of these professional services, AEX will recommend and design a roof improvement. In the future (not part of this project), it is recommended that solar panels be added, and other roofing improvements be made to better protect city vehicles and equipment. The MSC has two main entryways, one for the Municipal Services Division and the other for the Water Services Division. Staff members must go through the men's and women's restrooms to move between the main office areas. The 2017 AEX facility study recommended that this internal circulation be improved. The proposed professional services include design of an addition to the front of the building to create a more direct access between the two major office areas. Decatur Public Library Improvements—The City needs to upgrade the Library Buildings HVAC system, recoat the roof, and make other site upgrades. The City Council authorized these improvements in the 2023 budget. As part of this work, it is proposed that AEX perform the following services: • Provide design services to re-roof the building. • Provide design services to repair the masonry planter walls around the perimeter of the building. • Provide contracting assistance to replace or upgrade the building's main chiller. Decatur Civic Center Improvements within City utilized space—As discussed in previous meetings, the City would like to upgrade security screening at the City offices in the Civic Center, while simultaneously anticipating facility improvements recommended by the H&LA "highest and best uses"report for the Civic Center. The City Council allocated$200,000 in the 2023 budget for Civic Center facilities planning and security enhancements. Staff recommends that the first phase of this project consist of designing spaces for additional meeting rooms and other recommendations from the H&LA report; "hardening"existing entrances, tightening procedures for access points and meeting venues, and mitigating security other vulnerabilities. To move offices around, we need to conduct a comprehensive space analysis of all City of Decatur uses of the Civic Center. It is proposed that AEX perform the following services to get the city started on these phase one tasks: • Provide space analysis of the building. • Provide a security assessment and recommendation to reduce our vulnerabilities. • Oversee the access "hardening"upgrades coming from the security assessment. Other than security improvements, no remodeling is anticipated in 2023 (this would be phase two work) POTENTIAL OBJECTION: None foreseen. Staff will coordinate with library and Civic Center leadership.