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Police Department <br /> DATE: 3/17/2023 <br /> MEMO: 23-06 <br /> TO: The Honorable,Mayor Julie Moore Wolfe <br /> City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Shane Brandel,Chief of Police <br /> SUBJECT: The purpose of this memorandum is to request the expenditure of funds to Central Square for annual software <br /> maintenance fees. <br /> SUMMARY RECOMMENDATION: <br /> It is recommended that the annual Central Square invoice for software maintenance fees,at a total cost of$111,650.30 be paid. <br /> The agreement would be paid out according to the Intergovernmental Agreement currently in place,as follows: $108,256.13 from <br /> Decatur Police Department line item and$3,394.17 from Decatur Fire Department line item. The Decatur Police Department <br /> will receive contractual reimbursement from Macon County in the amount of$17,462.11 and from the Village of Mt. Zion in the <br /> amount of$2,489.80,for their respective contractual percentage shares. Total reimbursement to the Decatur Police Department <br /> will be$19,951.91. <br /> BACKGROUND: <br /> The City of Decatur signed an annual maintenance agreement with SunGard Public Sector Inc. in October 2011. SunGard <br /> Public Sector Inc. was acquired by,and is currently operated by, Central Square. The agreement is renewed annually. The last <br /> renewal period was approved on April 4,2022,for the commencement date of June 1,2022 and expiring on May 31,2023. The <br /> contract now needs renewed for the period covering June 1,2023,through May 31,2024. <br /> PRIOR COUNCIL ACTION: <br /> Prior Council action has approved similar requests for prior years. Renewal in 2022 was approved under Council Resolution <br /> R2022-64. <br /> POTENTIAL OBJECTIONS: None anticipated. <br /> INPUT FROM OTHER SOURCES: N/A <br /> STAFF REFERENCE: Shane Brandel. Chief of Police and Brad Allen,Deputy Chief of Polce <br /> BUDGET/TIME IMPLICATIONS: <br /> The costs for this renewal have been budgeted in the 2023 fiscal year. <br /> COPY: N/A <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Resolution Letter <br /> Invoice Backup Material <br /> User Fees Backup Material <br /> Intergovernmental Agreement Backup Material <br />