R2023-71 Resolution Approving an Agreement with Strand Associates, Inc. for Professional Engineering Services for the Northeast Quadrant Water System Modeling Study, City Project 2023-04

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C. REIMBURSABLE EXPENSES. In addition to payments provided for in paragraphs A and B of this Section,the City shall pay the Consulting Engineer the actual costs of all Reimbursable Expenses incurred in connection with all Basic and Additional Services. Reimbursable Expenses means the actual expenses incurred directly in connection with the Project for transportation costs on the basis of actual cost if public transportation is used, subsistence incidental thereto,toll telephone calls, reproduction of reports, drawings, specifications and similar project-related items in addition to those required under Section II. If the Consulting Engineer's vehicles are used on the project,the City shall pay the Consulting Engineer the current Internal Revenue Service standard mileage rate per mile for use of the vehicle. D. PAYMENT FOR SERVICES COMPLETED 1. Monthly Progress Payments. Monthly progress payments may be requested by the Consulting Engineer for Services satisfactorily completed and shall be made by the City to the Consulting Engineer as soon as practicable upon submission of statements requesting payment by the Consulting Engineer to the City. Each statement shall be accompanied by an Invoice Data Sheet as shown in Exhibit I. If the Consulting Engineer prefers,the Invoice Data sheet may serve as the Consulting Engineer's invoice. 2. Monthly Progress Reports. The Consulting Engineer shall prepare a monthly progress report indicating the amount of Services completed based on the approved scope of Services and any approved addendums. The Consulting Engineer shall also prepare a progress chart showing the upper limit of compensation approved by the Agreement,the planned time of completion,the estimated completion to date,the percentage of the approved Agreement amount earned,the percentage of elapsed time, and the currently forecasted amount of Services required to complete the project. The Consulting Engineer may use an electronic spreadsheet template prepared by the City's Representative to prepare the progress chart. 3. Maximum Payment Requests. No payment request made pursuant to subparagraph 1 of this Section V shall exceed the estimated maximum total amount and value of the total services to be performed by the Consulting Engineer under this Agreement for that phase or additional service without the prior authorization of the City's Representative. These estimates have been prepared by the Consulting Engineer and supplemented or accompanied b such supporting data as may be required by the City's Representative. p Y Pp g 4. Time and Manner of Payments. Upon receipt of a properly invoiced payment request,the City shall pay the amount due less any amounts allowed to be retained or withheld by the City under this Agreement within 60 days of receipt of the invoice. 5. Release of Claims. Upon satisfactory completion of the Services performed hereunder and prior to final payment under this Agreement, and as a condition precedent thereto,the Consulting Engineer shall execute and deliver to the City's Representative a release of all claims against the City arising under or by virtue of this Agreement. 6. Local Government Prompt Payment Act. The Consulting Engineer and City hereby expressly acknowledge and agree that the Local Government Prompt Payment Act does not apply to this Agreement. E. PAYMENT UPON TERMINATION. In the event of termination by City under Section IV.E upon the completion of any phase of the Basic Services, progress payments due to the Consulting Engineer for services rendered through such phase shall constitute total payment for such services. In the event of such termination by City during any phase of the Basic Services, 8 Last Revised:2/03/2022