R2023-76 Resolution Approving the Expenditure of City Funds to Purchase and Install Two (2) Emergency Warning Sirens

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4/10/23,5:00 PM Item Coversheet in Public Works DATE: 4/10/2023 MEMO: 2023-36 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew Newell,P.E.,Public Works Director SUBJECT: Resolution Approving the Expenditure of City Funds to Purchase and Install Two(2)Emergency Warning Sirens SUMMARY RECOMMENDATION: It is proposed that the City Council approve the attached resolution authorizing the mayor to sign and the City Clerk to attest to the expenditure of City funds in the amount of$42,953.00 to Federal Signal Corporation for the purchase and installation of two Federal Signal outdoor emergency warning sirens. BACKGROUND: The City currently has 21 outdoor emergency warning sirens.In 2015 the City began replacing the outdoor warning sirens due to the age of the system and the limited availability of replacement parts. At that time,competitive quotes were received and it was determined that Federal Signal Corporation provided the best value to the City for providing emergency warning sirens. The Federal Signal siren is the most popular siren in Central Illinois and is compatible with the City's radio system. As part of this replacement program,to date,the City has replaced 9 of its 21 outdoor emergency warning sirens. The warning sirens located at Greenswitch/27th Street and Brush College/Harrison were installed in 1996 and are currently our most problematic sirens as opposed to the preliminary locations identified in the 2023 budget. These sirens have had outages in recent years,along with battery acid corrosion due to battery failure,failing chargers,relays and deteriorated wiring,RTU boards have been repeatedly replaced,and all plastic,metal and flexible conduits have deteriorated due to age and exposure. SCHEDULE: Following approval by the City Council the Outdoor Warning Sirens will be purchased,and the installation scheduled.The new Outdoor Warning Sirens should be installed and commissioned within 60 days of the receipt of the equipment, weather permitting. PRIOR COUNCIL ACTION: No prior Council action has been taken on the purchase of these outdoor emergency warning sirens. POTENTIAL OBJECTIONS: There are no known objections to this request. STAFF REFERENCE: Matt Newell,Public Works Director,Richard Baker,Municipal Services Operations Supervisor.Matt Newell will be present at the Council meeting to answer any question of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for the expenditure is available in the 2023 Traffic and Parking General Fund budget. Staffing Impact: Staff time has been allocated. ATTACHMENTS: Description Type https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ltemID=4336 1/2