R2023-96 Resolution Authorizing a Joint Funding Agreement for Construction of the Brush College Road Grade Separation of Faries Parkway

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the STATE within six(6)months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six(6)months. 3. Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve(12)months from the date of completion of work or from the date of the previous invoice,whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Form BLR 05613(Engineering Payment Record)is required to be submitted with the final invoice for engineering projects. 4. Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve(12)months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve(12)months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding. 5. Project End Date: The period of performance(end date)for state and federal obligation purposes is five(5)years for projects under$1,000,000 or seven(7)years for projects over$1,000,000 from the execution date of the agreement. Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding. 6. Single Audit Requirements: If the LPA expends$750,000 or more a year in federal financial assistance,they shall have an audit made in accordance with 2 CFR 200. LPA's expending less than$750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE(IDOT's Office of Internal Audit, Room 201, 2300 South Dirksen Parkway, Springfield, Illinois, 62764)within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for construction activities on projects let and awarded by the STATE(federal amounts shown as"Participating Construction"on Addendum 2)are not Included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes.. 7. Federal Registration: LPA's are required to register with the System for Award Management or SAM,which is a web-enabled government-wide application that collects, validates, stores, and disseminates business Information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.ciov/SAM/ 8. Required Uniform Reporting: For work not included on a state letting,the Grant Accountability and Transparency Act(30 ILCS 708)requires a uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using IDOT's BoBS 2832 form available on IDOT's web page under the"Resources"tab.Additional reporting frequency may be required based upon specific conditions or legislation as listed In the accepted Notice of State Award(NOSA). Specific conditions are based iv Risk Assessment ICQ and the Programmatic Risk n to the Fiscal and Administrate ( ) 9 upon the award recipient/grantee's responses Assessment(PRA).. NOTE: Under the terms of the Grant Funds Recovery Act(30 ILCS 705/4.1), "Granter agencies may withhold or suspend the distribution of grant funds for failure to file requirement reports"if the report is more than 30 calendar days delinquent,without any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/ Pages/ResourceLibrary asox) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement. ® I I. Location Map ® 2. Division of Cost ® 3. Resolution* ❑ 4. *Appropriation and signature authority resolution must be in effect on, or prior to,the execution date of the agreement. Printed 05/03/23 Page 4 of 7 BLR 05310C(Rev.03/13/23)