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5/9/23, 10:09 AM Item Coversheet <br /> in <br /> Public Works <br /> DATE: 5/5/2023 <br /> MEMO: 2023-48 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Matt Newell,Public Works Director <br /> Jessica Coleman,Chief Procurement Officer <br /> SUBJECT: <br /> Resolution Accepting the Sourcewell Bid to Key Equipment& Supply Co.for the Purchase of One(1)2023 Elgin Pelican <br /> Street Sweeper. <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends awarding a Sourcewell Contract#093021-ELG in the amount of$263,896.00 to Key Equipment and Supply Co. <br /> for one(1)2023 Elgin Pelican Street Sweeper. <br /> BACKGROUND: <br /> The City of Decatur Municipal Services Division has requested one(1)new street sweeper to replace One(1)2016 Global Street <br /> Sweeper due to age and condition. <br /> The City proposes to use the Sourcewell quote for the Elgin Pelican Street Sweeper. Sourcewell is a cooperative purchasing <br /> organization that works with local and State governments to competitively solicit bids on various items. The City is a member of <br /> Sourcewell and has used their bid prices numerous times. <br /> The sweeper being replaced is: <br /> #288 2016 Global M3 Street Sweeper with 6696 hours. <br /> The replacement Sweeper is estimated to be delivered in approximately 180 days. <br /> DISPOSAL OF REPLACED UNITS:The replaced sweeper will be used as a trade in toward the cost of the new sweeper. <br /> LEGAL REVIEW: There are no contracts for Legal to review. <br /> PRIOR COUNCIL ACTION: <br /> None <br /> OTHER BIDDERS: None. <br /> INPUT FROM OTHER SOURCES: <br /> Fleet Maintenance wrote bid specifications based Municipal Services Division requirements. <br /> STAFF REFERENCE: Matt Newell,Public Works Director,Byron Bowman,Municipal Services Manager.Paul Caswell will be <br /> in attendance to answer any questions. <br /> BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY 2023 Budget. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Accepting the Sourcewell Bid of Key Resolution Letter <br /> Equipment&Supply Co. for the Purchase of One-(!). <br /> =4 7 1/2 <br /> htt s://decatur.novusa enda.com/a endaweb/CoverSheet.as x.ItemlD 3 6 <br /> P 9 9 P <br />