R2023-109 Resolution Authorizing Application Submittal and Execution of the Technical Assistance Grant with IDOT Office of Intermodal Project Implementation

Home Browse Search

transportation, d)whether the proposed study is implementable when completed, and e)the extent to which the applicant is providing a local cash match. The Department shall score up to 20 points for criteria (a)through (e)and rank the applications based on the total score. The Department shall try to fund as many desirable studies as possible within the available budget. Studies that have local matches shall have an increased chance of receiving funding when funding is available. 2. Review and Selection Process Department staff from the Office of Intermodal Project Implementation, the Office of Planning & Programming, and/or the Secretary's Office shall review the applications. After an application is accepted for funding, the Department may ask applicants in writing to modify their application, budget, or total study amount. Applicants should then determine whether they would still like to proceed with the study and the modifications, ask for further clarification why the request was made, or decline to proceed with the study and the modifications. Applicants who seek to appeal the decision on selected projects should direct their appeal in writing to Mr. Jason Osborn, the Director of the Office of Intermodal Project Implementation (Jason.Osborn@illinois.gov). He shall evaluate the appeal and make a final decision. The Department is not obligated to make any awards as a result of this announcement. 3. Anticipated Announcement and State Award Dates, if applicable Anticipated Announcement in Late Summer 2023 for projects to begin in early 2024 F. Award Administration Information 1. State Award Notices Successful applicants will receive a Notice of State Award (NOSA)which specifies the funding terms and specific conditions resulting from the pre-award risk assessments. The NOSA will be provided and must be accepted through the Grantee Portal. The NOSA is not authorization to begin performance or incur costs. For Grantees receiving an award under LATA, the NOSA lets Grantees know that the Department shall publish a Grant Agreement under the terms and conditions found in the NOSA after the Grantees accept it. For all others, the Department shall notify Grantees about their awards through an email. 2. Administrative and National Policy Requirements As each study is different, the Grant Agreement shall detail the specific tasks that each Grantee is expected to carry out. However, all Grantees are expected to submit all of their required deliverables on time to the Grantor for review and shall cooperatively work with the Grantor's Program Support (Planning) Section, which shall oversee the studies on the Grantor's behalf. Grantees shall not modify the terms of the Agreement without seeking the Grantor's written approval in the form of an accepted negotiation, amendment, or change order. Grantees are expected to submit invoices monthly or quarterly. These invoices shall include progress reports, timesheets documenting work performed on the study, and itemized receipts verifying eligible and reasonable direct expenses pertaining to the study. 3. Reporting The Uniform Periodic Performance Report(PPR)and the Uniform Periodic Financial Report (PFR)have been combined into (DOT's BoBS 2832 Reporting Form. Quarterly reporting will be required unless more frequent reporting is required pursuant to specific award conditions. These reports will describe the expenditure(s)of the funds and performance measures related thereto. The first BoBS 2832 report shall cover the first three months after the Award begins. Quarterly reports must be submitted no later than 30 calendar days following the three-month period covered by the report. Failure to submit the required BoBS 2832 report may cause a delay or suspension of funding. G. State Awarding Agency Contact(s) If you have any questions about this solicitation, please contact either Chuck Abraham at Charles.Abraham@illinois.gov or Jack Cruikshank at John.Cruikshank@illinois.gov. Printed 04/06/23 Page 7 of 12