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1. Waiving the right to charge indirect costs to grant awards (Waive or No Rate); <br /> 2. Using the De Minimis Rate of 10% of Modified Total Direct Costs (10% MTDC); <br /> 3. Negotiating an Indirect Cost Rate Agreement with the State of Illinois (State NICRA), except Local <br /> Governments, please see below. <br /> 4. Using a current Federally Negotiated Indirect Cost Rate Agreement (Federal NICRA), except Local <br /> Governments, please see below. <br /> Special Requirements for Local Governments <br /> a. Local Governments are allowed to negotiate rates by individual departments or the entity as a whole. In <br /> order to negotiate an indirect cost rate by department, an applicant must have a separate Unique Entity <br /> Identifier (UEI) and register separately in the GATA Grantee Portal since the Department is required to treat <br /> applicants as an individual organization. <br /> b. Local Governments receiving more than $35 million in direct federal funding are required to negotiate their <br /> indirect cost rate with their federal cognizant agency. <br /> c. Local Governments receiving less than $35 million in direct federal funding are required to maintain indirect <br /> cost rate proposals (ICRPs)for federal audit purposes. These federally maintained proposals must be <br /> submitted to the State of Illinois to be reviewed. They must meet monitoring requirements. For purposes of the <br /> Centralized System, these federal ICRPs will be labeled as "State NICRAs"for local governments. <br /> Election Timeframes <br /> New Elections <br /> Grantees/subrecipients must submit an initial indirect cost proposal or rate election in the Centralized System <br /> upon notice of award, and no later than 90 days after the effective date of the state award. <br /> Subsequent Elections <br /> Grantees/subrecipients that have previously established a State NICRA or made an election, are required to <br /> submit a new indirect cost proposal or rate election within six (6) months after the grantee/subrecipient's fiscal <br /> year end. <br /> Federal NICRA Provisional Rate Elections <br /> Certain federal agencies may provide provisional rates beyond a grantee/subrecipient's current fiscal year <br /> end. Therefore, the Centralized ICR System will request a grantee/subrecipient with a current Federal NICRA <br /> to make a subsequent election immediately upon the receipt of a new federal NICRA. <br /> De Minimus and Waive will remain in perpetuity, or until the grantee decides to negotiate a rate. <br /> If a Grantee is going to have a sub-award and/or consultant and they are going to charge an ICR rate, the <br /> Grantee will be required to ensure the consultant and/or sub-award have an approved NICRA or State of <br /> Illinois Rate. The Department will ask for documentation of this rate. <br /> Illinois state-run universities, however, shall follow the rate-setting guidance that the Illinois Grants <br /> Accountability and Transparency Unit (GATU) has provided, which is 10% off-campus or 20% on-campus <br /> (please see the attached memo). If a State University has a "State Rate Memo" that re-worked their federal <br /> rates, they must remove the state-funded appropriations for health and pensions from the rate calculation. <br /> The Department will then accept those rates with proper documentation. <br /> 4. Other, if applicable <br /> D. Application and Submission Information <br /> 1. Address to Request Application Package <br /> The applications will all take place through the Department's transit grants management platform, BlackCat, at <br /> https://ildot.blackcattransit.com/. This is the system that most downstate transit agencies currently use for <br /> managing any operating or capital awards. <br /> Printed 04/06/23 Page 4 of 12 <br />