R2023-24 Resolution Accepting the Bid of Beelman Logistics LLC for the Purchase of Crushed Stone Aggregate

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I I I I i 027 MAINTAINING BID STATUS To be retained on the active bidders list,bidders MUST respond to the Invitation to Bid. To protect your status as an active bidder, please complete and return the bid proposal form indicating a"NO BID" at this time.Three (3)consecutive failures to respond to bid invitations could result in automatic removal from the bidders list. 028 BID EVALUATION The bids are carefully examined by the Purchasing Division as well as the user department(s).The low bid must meet any surety requirements and technical spec- ifications that are required. Bids may be disqualified for failure of the com- modity or service offered to meet the specifications in the Invitation to Bid. Unbi- ased judgment is used when making a recommendation. 029 BID AWARD The contract will be awarded to the lowest and best responsive and responsible bidder meeting specifications. A responsible bidder is one whose reputation, past performance, business and financial capabilities are judged by the City to be capable of satisfactorily performing contractual obligations. 030 REJECTION OF BIDS I Failure on the part of the bidder to comply with the instructions may result in bid rejection and/or cancellation of orders without liability to the City. The City may however reject all bids whenever it is deemed in the best interest of the City to do so,and may reject any part of the bid.The City may also waive any informalities or irregularities in any bid. 031 NOTICE TO PROCEED A signed purchase order will be the Contractor's authorization to proceed. 032 CONTRACT RENEWAL Any contract or agreement executed in conjunction with the award of a bid may be renewed for an additional 12 months if agreed to in writing by both parties at least thirty days prior to the termination of the last year of the contract. Renewal of this contract shall be subject to appropriation of funds by the City Council. }