R2023-113 Resolution Authorizing an Intergovernmental Agreement with the State of Illinois for Electric Vehicle (EV) Planning

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DocuSign Envelope ID: 3068A826-D9DD-44A9-A383-162008061238 Agreement No.23-1439-39187 Procurement Procedures/Employment of Grantor Personnel 1. Procurement of Goods or Services - Federal Funds - For purchases of products or services with any Federal funds that costs more than $10,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C. 134), (currently set at$250,000.00)the Grantee shall obtain price or rate quotations from an adequate number(no less than three (3))of qualified sources. Procurement of products or services with any Federal funds for$250,000 or more will require the Grantee to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the Grantee, the procedures of the Grantor will be used. The Grantee may only procure products or services from one source with any Federal funds if: (1)the products or services are available only from a single source; or(2)the Grantor authorizes such a procedure; or(3)the Grantor determines competition is inadequate after solicitation from a number of sources. For Micro-Purchase (2 C.F.R. 200.67) Procurement of Goods or Services with Federal Funds: where the aggregate amount does not exceed the micro-purchase threshold currently set at$10,000 (or$2,000 if the procurement is construction and subject to Davis-Bacon), to the extent practicable, the Grantee must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the Grantee considers the price to be reasonable. The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 2. Procurement of Goods or Services -State Funds-- For purchases of products or services with any State of Illinois funds that cost more than $20,000.00, ($10,000.00 for professional and artistic services) but less than the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$100,000.00 and $100,000.00 for professional and artistic services)the Grantee shall obtain price or rate quotations from an adequate number (no less than three (3))of qualified sources. Procurement of products or services with any State of Illinois funds for $50,000.00 or more for goods and services and $20,000.00 or more for professional and artistic services)will require the Grantee to use the Invitation for Bid process or the Request for Proposal process. In the absence of formal codified procedures of the Grantee,the procedures of the Grantor will be used. The Grantee may only procure products or services from one source with any State of Illinois funds if: (1)the products or services are available only from a single source; or(2)the Grantor authorizes such a procedure; or, (3)the Grantor determines competition is inadequate after solicitation from a number of sources. The Grantee shall include a requirement in all contracts with third parties that the contractor or consultant will comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the terms and conditions of this Agreement. For Procurement of Goods or Services that cost less than $20,000.00, the Grantee shall comply with the following procurement standards: ($10,000-$19,999,requires Grantor approval) 1. Identify a need for goods or services. 2. Estimate the total cost of the procurement. 3. Identify registered small businesses in the applicable category. 4. Develop specifications to solicit quotes. 5. Email ALL identified small business vendors a request for quote(ipg.vendorreg.com) 6. Prepare or submit information to Grantor's point of contact in Exhibit D. 7. Obtain authorization from Grantor's point of contact provided on Exhibit D. 8. All applicable forms must be approved prior to awarding the contract. 3. Employment of Grantor Personnel--The Grantee will not employ any person or persons currently employed by the Grantor for any work required by the terms of this Agreement. State of Illinois GRANT AGREEMENT FISCAL YEAR 2023/1 18 22 Page 34 of 41