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Municipal Services <br /> DATE: 6/28/2023 <br /> MEMO: 2023-64 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Matt Newell, Public Works Director <br /> Byron Bowman, Municipal Services Manager <br /> Chris Bergschneider, Fleet Maintenance Supervisor <br /> SUBJECT: Resolution Accepting the State of Illinois Joint Purchasing Holder Bid Price of Morrow Brothers Ford, <br /> Inc. for the Purchase of one(1)Ford F450 Chassis. <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends that the City Council approve the Resolution authorizing a purchase order in the amount of$74,910.00 to <br /> Morrow Brothers Ford,Inc. for the State of Illinois joint purchasing contract bid price of Morrow Brothers for one(1)2022 Ford <br /> F-450 Chassis. <br /> BACKGROUND: <br /> The Lake Management Section of the Public Works Department has requested one(1)new vehicle to replace one(1)existing F- <br /> 450 minidump truck. The vehicle being replaced is: <br /> 1) #151,2000 Ford F450 Minidump truck with 3821 Hours. <br /> The chassis will be up fitted with a dump bed under a separate contract that will be approved through the normal City purchasing <br /> process for purchases under$20,000. <br /> City staff is recommending that we go with a 2022 model vehicle rather than a 2023 model due to the immediate availability of <br /> the new 2022 chassis and the unknown build date and availability of the 2023 model. The replacement vehicle is estimated to be <br /> delivered within 90- 120 days. <br /> DISPOSAL OF REPLACED UNITS: The vehicle is being replaced due to its advanced hours of use and its condition. The <br /> old unit will be auctioned or scrapped. <br /> OTHER BIDDERS: The Ford F450 chassis is from the State of Illinois Joint Purchasing bid <br /> PRIOR COUNCIL ACTION: None <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: <br /> Fleet Maintenance wrote the bid specifications based on Lake Management requirements. <br /> STAFF REFERENCE: Matt Newell,Public Works Director,Byron Bowman,Municipal Services Manager. Matt will be in <br /> attendance to answer any questions. <br /> BUDGET/TIME IMPLICATIONS: <br /> Funding for this expenditure is included in the FY2023 budeet. <br />