R2023-145 Resolution Authorizing Execution and Agreement of FY2024 Transit Downstate Operating Grant Agreement with Illinois Department of Transportation

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DocuSign Envelope ID:43D4036D-D682-462E-A5F7-A934F6159889 Agreement No. OP-24-47-IL The PARTICIPANT shall adjust payment requests to reflect all previous monthly actual expense and revenue not reflected in previous payment requests. PARTICIPANT agrees that payment shall not constitute a final determination by the DEPARTMENT of the eligibility of such expense and shall not constitute a waiver of any violation of the terms of this Agreement. The DEPARTMENT reserves the right to offset any payment to satisfy any monetary claims that the DEPARTMENT may have outstanding against PARTICIPANT. D. Eligible Operating Expenses Eligible operating expenses include, but are not limited to the following: 1. employee wages and benefits; 2. materials fuels and supplies; 3. rental of facilities; 4. taxes other than income taxes; 5. payment for debt service (including principal and interest)on equipment or facilities owned by PARTICIPANT, to the degree that the PARTICIPANT's governing board, through resolution, certifies that the public transportation portion of the equipment or facilities is required for the day-to-day provision of public transportation within the next 24 months, provided that, in undertaking and administering the acquisition and ownership of the equipment and facilities,the PARTICIPANT complies with the DEPARTMENT's"Public Transportation Capital Improvement Grants Manual"and "Supplemental Operating Assistance Guidelines"; 6. non-rolling stock-equipment purchases that are less than$10,000; 7. administrative costs(i.e., costs incurred in capital grant record keeping,grant management, and the preparation of status reports required by the DEPARTMENT under its capital grant program)associated with capital projects that are not reimbursed elsewhere; 8. routine maintenance and repairs to buildings, equipment or vehicles that do not extend their useful life for replacement eligibility purposes; 9. reasonable expenses and compensation for PARTICIPANT's board members or trustees as provided under the Local Mass Transit District Act(70 ILCS 3610/4); 10. established reserves for self-insurance programs; 11. the costs associated with the audit requirements set forth in Section 653.410 of the Rules; 12. Eighty percent of the dues paid by the applicant to the Illinois Public Transportation Association and 90% of the dues paid by the applicant to the American Public Transportation Association or the Community Transportation Association of America; and 13. any other expenditure that an independent auditor retained by the PARTICIPANT's governing board determines is required for the provision of public transportation according to the most current version of AICPA's generally accepted standard accounting principles for public transportation operations. E. Ineligible operating expenses Ineligible operating expenses include, but are not limited to,the following: 1. depreciation,whether funded or unfunded; 2. amortization of any intangible assets; 3. debt service on capital assets acquired with the assistance of capital grant funds provided by the State; 4. profit or return on investments; 5. excessive payments to associated entities; 6. expenses associated with the Workforce Investment Act(29 USC Chapter 30), or its successor; 7. costs reimbursed under Section 5303, 5304, and 5305 of the Federal Mass Transit Act(49 USC 53) 8. travel and entertainment expenses incurred in attending non-public transportation-related activities; 9. charter, school bus and sightseeing expenses as defined by the FTA; 10. fines and penalties; 11. charitable donations; 12. interest expense on long-term borrowing and debt retirement other than on that portion of publicly-owned equipment and facilities required for public transportation; Printed 08/17/21 Page 13