R2023-161 Resolution Accepting the Bid of Homer Tree Care, Inc. for Lake Embankment Tree and Shrub Removal

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Public Works DATE: 7/24/2023 MEMO: 2023-71 TO: Lisa Gregory, Mayor Pro-Tem and City Council FROM: Scot Wrighton, City Manager Matt Newell, P.E., Public Works Director Keith Alexander,Water Production Manager Jennifer Gunter,Watershed and Lake Manager SUBJECT: Resolution Accepting the Bid of Homer Tree Care, Inc. for Lake Embankment Tree and Shrub Removal SUMMARY RECOMMENDATION: City Council is asked to authorize the execution of a purchase order between the City of Decatur and Homer Tree Care,Inc. for Lake Embankment Tree and Shrub Removal along south side of U.S. Route 36 for their low bid price of$79,500.00. BACKGROUND: The trees and brush along U.S. Route 36 next to the lake are being removed to open up the view of the Lake and remove undesirable vegetation. See attached map for the location. Past City Councils have requested that these major transportation routes be cleared of the trees and brush that block views of the Lake. This has been an annual project for many years. Much of this area is riprapped so the reestablishment of ground cover is not a concern Staff consulted with the Macon County Conservation District and it was determined that this location is not favorable for native plant restoration due to the steep slope of the terrain. Bids were sent out by the Purchasing Division on July 6,2023. Two bids were received with Homer Tree Care,Inc. submitting the lowest bid price. The contractor did submit minority requirements. The removal of trees and brush is not prevailing wage work according to Prevailing Wage Act guidelines. POTENTIAL OBJECTIONS: None foreseen. STAFF REFERENCE: Matt Newell,Public Works Director,424-2747. Keith Alexander,Water Production Manager,424- 2863. Jennifer Gunter,Watershed and Lake Manager,424-2834. Matt will be present at the Council meeting. BUDGET/TIME IMPLICATIONS: This project is an annual expense in the Lake Services operating budget. The low bid came in$19,500 over the budgeted amount however the Lake Services budget can absorb this additional expense due to underspending in other categories. ATTACHMENTS: Description Type Resolution Accepting the Bid of Homer Tree Care,Inc Resolution.Letter For Lake Embankment Tree and Shrub Removal Bid Tab-Exhibit A Exhibit Tree Removal Map Backup Material.