Laserfiche WebLink
Information Technology <br /> DATE: 8/7/2023 <br /> MEMO: 2023-10 <br /> TO: Lisa Gregory,Mayor Pro Tem and City Council Members <br /> FROM: Jim Edwards,IT Director <br /> SUBJECT: Resolution Approving Expenditure of City Funds for Implementation of Office 365 Exchange Online with Presidio <br /> Networked Solutions Group,LLC <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends that the City Council approve the attached resolution authorizing the City Manager to pay an invoice in the <br /> amount of$21,675 to Presidio Networked Solutions Group,LLC work completed to implement and migrate Email Data to <br /> Microsoft Exchange Online. <br /> BACKGROUND: On June 3,2022,The City approved an Office 365 Migration Statement of Work(attached for your <br /> reference)to complete an Email migration of City Email System from an on-premise server to Microsoft's Cloud solution called <br /> Exchange online. This project was budgeted for completion and final payment was to be made in fiscal year 2022. <br /> Circumstances beyond the City's control delayed this project,and it was not fully completed until July 2023. Therefore,the <br /> final milestone payment was not paid in 2022 and is now presented for payment in 2023. Since this item was not specifically <br /> spelled out in the fiscal year 2023 budget,it is being presented to you today for payment authorization. <br /> PRIOR COUNCIL ACTION: None <br /> POTENTIAL OBJECTIONS: None Anticipated <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: Jim Edwards,IT Director(450-2236) <br /> BUDGET/TIME IMPLICATIONS: <br /> The funding for this project will come from the Information Technology General Fund Budget utilizing fund savings from other <br /> projects. This cost is not expected to cause the Information Technology budget to be exceeded. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution Resolution Letter <br /> Original Statement of Work Backup Material <br /> Presidio Invoice for Completed Work Backup Material <br />