R2023-177 Resolution Authorizing the Amendment to Resolution No. 2008-02 Adopting Procedures for Electronic Attendance at Meetings

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CITY OF DECATUR, ILLINOIS ELECTRONIC ATTENDANCE AT MEETINGS RULES Section 1. Rules Statement. It is the decision of the City of Decatur that any member of the City Council may attend any open or closed meeting of the City of Decatur via electronic means(such as by telephone,video or internet connection)provided that such attendance is in compliance with these rules and any applicable laws. Section 2. Prerequisites. A member of the City Council may attend a meeting electronically if the member meets the following conditions: A quorum is physically present throughout the meeting; and, a majority of the City Council votes to approve the electronic attendance at the meeting. (a) The member should notify the City Clerk at least one (1) week before the meeting, unless impractical, so that necessary communications equipment can be arranged. Inability to make the necessary technical arrangements will result in denial of a request for electronic attendance. (b) The member must assert one of the following four reasons why he or she is unable to physically attend the meeting, complete the attached Electronic Attendance Request form and provide it to the City Clerk at least one (1)week before the meeting unless impractical, (1) The member cannot attend because of personal illness or disability; or (2) The member cannot attend because of employment purposes or the business of the City of Decatur; or (3) The member cannot attend because of a family or other emergency. (4) The member cannot attend because of unexpected childcare obligations. (c) The City Clerk, after receiving the electronic attendance request, shall inform the City Council of the request for electronic attendance. Emergencies. Notwithstanding the requirements set forth above in Section 2, in the event an emergency order is entered declaring an emergency pursuant to federal, state and/or local authority and altering the requirements of the Illinois Open Meetings Act or other Act regulating meetings of the public body and allowing electronic attendance in a manner other than as set forth above in this Section 2 Prerequisites, all public bodies of the City of Decatur may attend electronically pursuant to the orders and directives entered as a result of the emergency.