R2023-198 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Burdick Plumbing & Heating Co., Inc. for 2023 Annual Water Main Replacement Project City Project 2023-10

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C. Project Goals and Good Faith Efforts 1. Subcontracting/Supplier Goal: 10% of total dollar amount should be performed by MBE if subcontracting opportunities are available and/or 10% of the total dollar amount of the contract should be for the purchase of goods, material and equipment to Minority Business Enterprises. ' a. Subcontracting is not required but if a subcontractor is used a Good Faith Effort must be made to fill the stated goal. The Contractor shall put forward good faith efforts to "actively and ' aggressively"seek the participation of MBE or minority workers. Itis expected that a demonstration of"active"and "aggressive"will include actual direct contact with or working with a minority subcontractor in a ' manner that leads them to provide actual quotes for the work to be subcontracted. This is benefited by the development of an ongoing ' relationship with minority subcontractors. b. What is the City's expectation of what will be required to demonstrate a Good Faith Effort? The City regards a good faith effort, at a minimum, to include direct contacts with 2-3 MBE subcontractors for each subcontracting opportunity until the goal is met. The contacts must be with subcontractors that provide the type of work that is being subcontracted. Mass e-mail contacts alone are not considered a good faith effort. ' Documented follow up requests are required if no response is received. The bidder is to provide all work, all contacts, the method of contact (email,phone,personal, etc.), and the results of each contact. Email requests with no reply or other evidence of direct contact are not considered to be acceptable direct contacts. ' City staff can have no contact with bidders regarding their bid submittal after bids have been opened, so their only opportunity to demonstrate a good faith effort, is to provide all supportive evidence with the bid ' document. For the benefit of the review that must be conducted by City staff, it is helpful for the bidders to group their direct contacts according to the subcontracting opportunity. ' c. If a proposal or bid for a public works contract meets or exceeds twenty percent (20%) of the total dollar amount of the contract, the City will award a two percent(2%) bonus of up to a maximum of fifty thousand dollars ($50,000). Payment of this extra amount or bonus will be made at the end of the contract and after the City has verified ' and documented that MBE expenditures met or exceeded twenty percent (20%) of total contract value.