R2023-218 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Entler Excavation Company Inc. for the Old King's Orchard Garden, City Project 2023-05

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Pre-bid Meeting Minutes for 2023-05 OLD KINGS ORCHARD GARDENS PROJECT CITY PROJECT 2023-05 Conference Call ' 11:00 a.m.,Wednesday, September 27,2023. I. Introduction Paul Caswell provided introductions II. Project Review The project includes the partial street removal of the 300 block of West Leafland Ave and ' the conversion of the 1100 and 1200 block between North Edwards and North Union to gardens. The work will include removal of pavement and trees to allow for the site grading with the addition of compost and silt. The work will also include miscellaneous ' sidewalk replacement, curb and gutter replacement, site erosion control, and yard hydrants installation. 111. Minority Participation Goals Review of City Code Chapter 28, Article 10 (Handout and Discussion). A. Policy The City of Decatur encourages a diverse workforce for all municipal procurement and public works projects. Toward that end, the City establishes goals for participation by Minority Business Enterprises (MBE) and minority ' workers for public works contracts, and incentives for procuring equipment, supplies and services for the city government from MBEs. The City requires that general contractors show good faith efforts to meet the City's goals of 10%of the project amount be used to hire MBE subcontractors when subcontracting opportunities exist and/or 10%of the total dollar amount of the contract should be for the purchase of goods, material and equipment to Minority Business Enterprise, and 18%total hours are to be worked by minority employees. Note that there are two goals that need to be addressed ' B. Definitions The Prospective bidders are directed to the attached handout that provides an excerpt of the State's definition of a minority.