R2023-220 Resolution Authorizing a Professional Engineering Services Agreement with Crawford, Murphy and Tilly, Inc. to Provide Construction Support Services for the William Street Pump Station Improvement Project, City Project 2022-17

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10/10/23,4:46 PM Item Coversheet 3.If the use of Minority Business Enterprise meets or exceeds 20%of the final contract value,the City will award a 2%Bonus based on the final contract amount up to a maximum of$50,000. The bid proposal complies with the minority participation requirements in that an MBE material supplier,Marenco Enterprises, will provide 10.65%of the total contract performance. SCHEDULE: Work on this project is expected to begin in early 2024 depending on material availability with a completion date of June 30,2024. PRIOR COUNCIL ACTION: The adopted 2023 Capital Improvements Plan includes an allocation of$720,000 from Fund 89,Water Bond Fund, for this project. This project will implement the following recommendations in the adopted 2019 Water Utility Long Term Sustainability report: 1. Recommendation 45:reroofing of the Raw Water Pump Station 2. Recommendation 49:reroofing of the William Street Pump Station 3.Recommendation 50:valve and meter improvements at the William Street Pump Station The design of the project was accomplished through an adopted agreement with CMT at a cost of$180,000. POTENTIAL OBJECTIONS: There are no known objections to this resolution or bid award. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Matt Newell,Public Works Director and Robert Weil,Assistant City Engineer(Water Utility).Matt Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for this project is allocated in the Capital Bond Fund which is supported by water fees. The total project cost is$855,224.The additional budget allocation will reduce funds available for future projects. Staff Impact: Staff has allocated time to manage this project with the support of CMT for special inspections. LEGAL REVIEW: The project plans and specifications were reviewed by the Legal Department on August 24,2023 ATTACHMENTS: Description Type Resolution Accepting the Bid and Authorizing the Execution of a Contract with Burdick Plumbm Resolution Letter Heating Co,,Inc. for the William Street Pump tation Improvements Project,�y Project 2022-17 Bid Tab Backup Material Bid Recommendation Letter Backup Material https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=4599 3/3