R2023-242 Resolution Authorizing the Renewal of Environmental Systems Research Institute, Inc. (ESRI) Enterprise Agreement-for Geographic Information System (GIS) Software

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Executive Department DATE: November 6, 2023 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: Scot Wrighton, City Manager Seth Stark, Chief Data Officer, Executive Department SUBJECT: Resolution authorizing a renewal of a 3-year Enterprise Agreement with ESRI, Inc. including product support for the Geographic Information System(GIS) function for the City of Decatur. SUMMARY RECOMMENDATION: Staff recommends City Council approve the attached Resolution authorizing payment of$187,125.00 from multiple funding sources.Although this is a large expense,it is for a three-year ESRI Small Municipal and County Government Enterprise License from ESRI, Inc.to continue to support the City's GIS system.By renewing a three-year contract, staff estimates an annual savings of 5-7%over a year-to-year contract,as the cost for a small government enterprise agreement with ESRI, Inc is anticipated to increase 5-7%per year. BACKGROUND: GIS is an integral part of the City's data management solutions. Many different departments within the City, as well as the general public, use the City's GIS for data inquiries and job-related duties including property inspections, neighborhood revitalization, grant fund justification and expenditure tracking, economic development, street conditions tracking, and public transportation route analysis, among others. The City has been using GIS software and support from ESRI, Inc since 2004. This purchase will support the City's expanding use and application of GIS. PRIOR COUNCIL ACTION: Original ESRI purchase in 2004 and annual software maintenance until 2020. City entered into the small government enterprise agreement with ESRI in 2020 under a similar 3-year agreement. POTENTIAL OBJECTIONS: None Anticipated STAFF REFERENCE: Jon Kindseth, Deputy City Manager or Seth Stark, Chief Data Officer BUDGET/TIME IMPLICATIONS: The cost of this 3-year agreement will be spread across multiple funds and departments as many City departments use the data and tools covered under this contract renewal.