R2023-257 Resolution Authorizing the Purchase of a Mobile Overtime Parking Enforcement System from Minuteman Security and Life Safety for the Decatur Police Department

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STAFF REPORT To: Mayor Julie Moore Wolfe City Council Members From: City Manager Scot Wrighton Chief Shane Brandel Subject: Council Resolution Purchase of a Mobile Overtime System Genetec Z3 BRIEFING ITEM RECOMMENDED ACTION: Approve by resolution the funding of a new Mobile Overtime System Genetec Z3 for the Decatur parking enforcement unit. BACKGROUND: The Decatur Police Department deploys two parking enforcement officers to manage parking concerns throughout the city. Downtown parking enforcement relies heavily on the use of a mobile overtime system that utilizes LPR(license plate recognition) technology, GPS mapping, and cameras mounted to the parking enforcement vehicle. This system is used to enforce parking spaces with time limits downtown. The current system is dated, more than 10 years old, even more concerning the system is no longer supported by the manufacturer.Any future repairs to hardware or future updates of software are no longer available. Thus, the need to upgrade and update our mobile overtime system is required to take advantage of new technology with better equipment that is supported by the manufacturer. Enforcing downtown parking violations ensures there is not an abuse of the use of timed spaces allowing everyone the opportunity to enjoy all that Downtown offers visitors to our city and the citizens of Decatur. Enforcement that takes place downtown allows for a better flow of parking and lessens those inclined to use the time limit parking spaces for long term parking. This allows those citizens who would like to enjoy doing business downtown, eating, and shopping, the opportunity to find a parking space. The new system for the mobile overtime is a newer version of what parking enforcement currently has and will in fact communicate with the old system for as long as the current system remains functioning. The new system is a Genetec Z3 which again uses cameras, LPR, and GPS mapping to capture data to enforce time limit violations. The system has a recuring cost for the annual subscription of$5,718. This includes data storage and connectivity. Materials for hardware and a 5-year extended warranty costs $38,871.14. Installation services for the product is $6,920.00. The total cost of the project is $51,509.14. The funding will come from the 2024 DPD general fund.