R2024-30 Resolution Authorizing the City Manager to Sign Loan Documents for a Five-Year Lead Service Line Replacement Project, City Project 2023-20

Home Browse Search

Agreement No. C176837 (24-3017-45251) ARTICLE II AWARD INFORMATION 2.1. Term. This Agreement is effective on execution and expires on 11/1/2024 (the Term), unless terminated pursuant to this Agreement. 2.2. Amount of Agreement. Grant Funds (check one) ® must not exceed or ❑ are estimated to be $50,000.00 , of which $50,000.00 are federal funds. Grantee accepts Grantor's payment as specified in this ARTICLE. 2.3. Payment. Payment will be made as follows (see additional payment requirements in ARTICLE IV; additional payment provisions specific to this Award may be included in PART TWO or PART THREE): The Grantee shall receive a maximum of$50,000.00 from the EPA Lead Service Line Inventory("LSLI") Grant Program under this Agreement. TOTAL PROJECT COST: $50,000.00 Federal Share: $50,000.00 Grantee Share: $0.00 The estimated Total Project Costs allowable under this Agreement are identified in the State of Illinois Uniform Grant Budget Template incorporated herein as Attachment 1. All Grantee costs shall be incurred within the Agreement Term. If the Grantee incurs costs above the Total Project Cost indicated above in anticipation of receiving additional funds from the Grantor, the Grantee does so at its own risk. Disbursement requests submitted by the Grantee shall only be for the proposed/incurred costs. Each payment request shall detail the amount and value of the work performed and be accompanied by the Illinois EPA LSLI Grant Program— Invoice for Disbursement Request Documentation Form located at the following link: https:Hepa.illinois.gov/content/dam/soi/en/web/epa/topics/drinking-water/public-water-users/documents/Isli-grant-opportunity/ LSLI-INVOICE—FOR—DISBURSEMENT—REQUEST.pdf Grantee disbursement requests and supporting documentation shall be submitted via email to: Email to: Illinois EPA EPA.LoanMgmt@illinois.gov CC: Lanina Clark Ianina.clark@illinois.gov Jillian Fowlerjillian.fowler@illinois.gov Rachael Heaton rachael.heaton@illinois.gov Kaitlyn Holtsclaw Kaitlyn.M.Holtsclaw@lllinois.gov Julie Matthews Julie.Matthews@lllinois.gov 1. 50% of the grant funds shall be disbursed to the Grantee upon the submittal of a Grantor approved executed contract detailing the scope of work and services to be performed by a third party in developing a Complete Lead Service Line Inventory("Complete LSLI")as described in Exhibit A along with the Invoice for Disbursement Request Documentation. 2. Upon completion, the Grantee shall submit the Complete LSLI for approval to the Grantor, along with the final Invoice for Disbursement Request Documentation. The Grantor shall determine if the requirements in Exhibit A have been met. In addition, a detailed summary of the final costs for the Complete LSLI, an invoice for all costs incurred, proof of Complete LSLI publication to Grantee's website or Illinois EPA website, and a release of all claims against the Grantor(discussed below)shall be submitted. Following the Grantor's approval of the Complete LSLI, the Grantor shall disburse the balance of the grant funds to the Grantee. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year shall be submitted to the Grantor no later than August 11 of that year; otherwise, the Grantee may have to seek payment through the Illinois Court of Claims. State of Illinois GRANT AGREEMENT FISCAL YEAR 2024 Page 5 of 32