R2024-37 Resolution Authorizing Acceptance of a Sourcewell Contract for the Purchase of One (1) Backhoe Loader from Altorfer, Inc.

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in Municipal Services DATE: 1/29/2024 MEMO: 2024-25 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scott Wrighton,City Manager Matt Newell,Public Works Director Byron Bowman,Municipal Services Manager Chris Bergschneider,Fleet Supervisor SUBJECT: Resolution Authorizing Acceptance of a Sourcewell Contract for the Purchase of One(1)Backhoe Loader from Altorfer,Inc. SUMMARY RECOMMENDATION: Staff recommends awarding a Sourcewell contract in the amount of$125,939.00 to Altorfer Inc.,to furnish one(1)CAT Backhoe Loader. BACKGROUND: The Public Works,Municipal Services Division,has requested a new Backhoe Loader to replace an existing Backhoe Loader used for violation cleanup response,and tree removal and trimming. The unit being traded in is unit 280,a 2009 John Deere 310SJ.It is selected to trade-in due to its age and condition. Unit 280 has 6,493 hours. The replacement vehicle is estimated to be delivered in 16-20 weeks. This item was judged to be routine and a consent item because this expenditure was included/anticipated in the city's budget,the contract price is in line with the budget note,and the vendor meets all requirements. PRIOR COUNCIL ACTION: None. DISPOSAL OF REPLACED UNIT: The old unit is to be traded in as part of the purchase. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Municipal Services Division requirements. STAFF REFERENCE: Matt Newell,Public Works Director,Chris Bergschneider,Fleet Supervisor.Matt Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for the expenditure is provided in the FY2024 Budget. LEGAL REVIEW: There are no contracts for Legal to review. ATTACHMENTS: Description Type Altorfer Backhoe Resolution Resolution Letter