R2024-38 Resolution Authorizing Acceptance of a Sourcewell Contract for the Purchase of One (1) Chipper from Vermeer Sales & Service

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Municipal Services DATE: 1/26/2024 MEMO: 2024-26 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scott Wrighton,City Manager Matt Newell,Public Works Director Byron Bowman,Municipal Services Manager Chris Bergschneider,Fleet Supervisor SUBJECT: Resolution Authorizing Acceptance of a Sourcewell Contract for the Purchase of One(1)Chipper from Vermeer Sales&Service. SUMMARY RECOMMENDATION: Staff recommends awarding a Sourcewell contract in the amount of$98,713.00 to Vermeer Sales&Service to furnish one(1)BC 1800XL Brush Chipper. BACKGROUND: The Public Works,Forestry Division has requested a new Brush Chipper to replace an existing Brush Chopper used for tree removal and trimming operations. The unit being traded in is unit 422,a 2012 Vermeer Brush Chipper. It is selected to trade-in due to its age and condition.Unit 422 has 2,140 hours. The replacement vehicle is estimated to be delivered in 60-90 days. This item was judged to be routine and a consent item because the expenditure was included in the city budget,the vendor meets all city requirements,and the contract price is in line with the budget. PRIOR COUNCIL ACTION: None. DISPOSAL OF REPLACED UNIT: The old unit is to be traded in as part of the purchase. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Forestry requirements. STAFF REFERENCE: Matt Newell,Public Works Director,Chris Bergschneider,Fleet Supervisor.Matt Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for the expenditure is provided in the FY2024 Budget. LEGAL REVIEW: There are no contracts for Legal to review. ATTACHMENTS: Description Type Vermeer Chipper Resolution Resolution Letter