R2024-42 Resolution Authorizing the Expenditure of Funds to Purchase and Replace Data Storage Hardware at End of Life from Presidio Networked Solutions Group

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Information Technology DATE: 2/20/2024 MEMO: 2024-1 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: James Edwards,Director Information Technology Department SUBJECT: Resolution Authorizing the Expenditure of Funds to Purchase and Replace Data Storage Hardware at End of Life from Presidio Networked Solutions Group. SUMMARY RECOMMENDATION: City Staff recommends that the City Council approve the attached resolution authorizing the purchase of data storage hardware to replace the existing hardware which is at end of product life as of June of this year and no longer supported by the manufacturer. BACKGROUND: Nearly eight years ago,the city replaced its data storage infrastructure supporting city computer applications over a two-year span. Last fiscal year(FY2023),we replaced half of the city data storage hardware which was at end of life and support after 12/31/2022. In FY2024,we need to replace the other half of the data storage infrastructure which will be at end-of-life in June 2024. This particular data storage is utilized by the city's main line data base applications,IE: Tyler MUNIS,and includes Financial Management,Tyler Municipal Justice,OpenGov,and legacy DB2 applications. Risk of not replacing this data storage hardware is component failure,not being able to find the needed replacement part(s),and the fact that security updates to the storage operating systems discontinue which increases security risk with the data it stores. PRIOR COUNCIL ACTION: None POTENTIAL OBJECTIONS: None Anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: James Edwards,Information Technology Director BUDGET/TIME IMPLICATIONS: $153,861 was approved in the 2024 General Fund Budget for this project. Since the 2024 Budget was approved late in 2023, the cost of this project has increased to$158,870. The increase of$5,009 will be absorbed in savings from other projects in the Inforination Technology Budget. ATTACHMENTS: Description Type Resolution Resolution Letter Vendor Quote Backup Material