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SA 2307 <br /> Section 8 Billing: For all work specified in this Agreement, and authorized by an Order <br /> of the Commission, the Company shall assure that sufficient documentation for all bills is <br /> made available to the Department. The minimum documentation that must be made <br /> available is outlined below: <br /> a) Labor Charges (including additives) - Copies of employee work hours charged to <br /> the project. <br /> b) Equipment Rental - Copies of rental agreements for the equipment used, including <br /> the rental rate; and the number of hours the equipment was used on the project. <br /> c) Material - An itemized list of all materials purchased and installed at the crossing <br /> location. If materials purchased are installed at multiple crossing locations, a <br /> notation must be made to identify the crossing location. <br /> d) Engineering - Copies of employee work hours charged to the project. <br /> e) Supervision - Copies of employee work hours charged to the project. <br /> f) Incidental Charges -An itemized list of all incidental charges along with a written <br /> explanation of those charges. <br /> g) Service Dates - Invoice shall include the beginning and ending date of the work <br /> accomplished for the invoice. <br /> h) Final or Progressive - Each invoice shall be marked as a Progressive or a Final <br /> Invoice, as applicable. <br /> i) Reference Numbers - Each invoice shall include the AAR/DOT number, the ICC <br /> Order number and the state job number when federal funds are involved. <br /> j) Locations - Each invoice shall show the location, with the street name and <br /> AAR/DOT crossing inventory number. <br /> k) Travel — Each invoice shall include copies of all costs incurred, such as lodging, <br /> meals, per diem, rates and totals. Rail carriers shall provide an electronic copy of <br /> its current Rail Carrier Travel Policy. Reimbursement of travel costs shall be in <br /> accordance with State of Illinois travel regulations under 9 Illinois Administrative <br /> Code part 3000 and appendices. Any proposal or attempt to use an alternative <br /> travel reimbursement method must be reviewed and approved by the Department <br /> prior to travel. <br /> Reimbursement of labor additives will be limited to only the most current direct labor <br /> additives, small tools additives, equipment additive rate, if so developed, and public <br /> liability/property damage liability insurance rates as audited and approved by a cognizant <br /> State agency and the Federal Highway Administration. Indirect overhead or general and <br /> administrative expenses, or those expenses which may be classified as such under <br /> generally accepted accounting principles, are not eligible for reimbursement on this project. <br /> Surcharges will be subject to review and approval by the Department. <br /> Section 9 This Agreement shall be binding upon the parties hereto, their successors or <br /> assigns. Upon execution of this Agreement by all parties, the Commission shall enter an <br /> appropriate Order, within 60 days accepting or rejecting such stipulation according to the <br /> provisions contained herein. <br /> 4 <br />