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DATE: 03/07/24 <br /> MEMO: 24-04 <br /> TO: Lisa Gregory,Mayor Pro Tem <br /> City Council Members <br /> FROM: Scot Wrighton, City Manager <br /> Shane Brandel, Chief of Police <br /> SUBJECT: The purpose of this memorandum is to request the expenditure of funds to Central Square <br /> for software maintenance fees. <br /> SUMMARY RECOMMENDATION: It would be the recommendation of staff that the Central Square <br /> quote for software maintenance fees,at a total cost of$71,642.32,be paid upon invoice. The agreement <br /> would be paid out according to the Intergovernmental Agreement currently in place,as follows: <br /> $69,464.39 from Decatur Police Department line item and$2,177.93 from Decatur Fire Department line <br /> item. The Decatur Police Department will receive contractual reimbursement from Macon County in the <br /> amount of$11,204.86 and from the Village of Mt.Zion in the amount of$1,597.62, for their respective <br /> contractual percentage shares. Total reimbursement to the Decatur Police Department will be$12,802.48. <br /> BACKGROUND: The City of Decatur signed an annual maintenance agreement with SunGard Public <br /> Sector Inc. in October 2011. SunGard Public Sector Inc. was acquired by, and is currently operated by, <br /> Central Square. The agreement is renewed annually. The last renewal period was approved on April 3, <br /> 2023, for the commencement date of June 1,2023,and expiring on May 31,2024. <br /> The contract now needs to be renewed but with the future implementation of the new Tyler Technologies <br /> CAD/RMS system, the Central Square renewal period was shortened to cover the period of June 1, 2024, <br /> through December 31, 2024. Future maintenance needs for the Central Square system beyond December <br /> 31, 2024,will be evaluated as the year progresses. Although the target"go live"date for the Tyler system <br /> is set for March of 2025, it is possible the Tyler system may be in operation before the end of the 2024 <br /> calendar year. <br /> PRIOR COUNCIL ACTION: Prior Council action has approved similar requests for prior years. <br /> Renewal in 2023 was approved under Council Resolution R2023-62. <br /> POTENTIAL OBJECTIONS: No objections are anticipated. <br /> STAFF REFERENCE: Shane Brandel,Chief of Police,474-2745, sbrandel(a,decaturil.jzov and Brad <br /> Allen, Deputy Chief,424-2740,ballen(a,)decaturil.gov <br /> BUDGET/TIME IMPLICATIONS: The costs for this renewal have been budgeted in the 2024 fiscal <br /> year. <br /> ATTACHMENTS: 2024 Central Square 7-month quote <br /> 2024 Agency Fees Breakdown <br /> Intergovernmental Agreement <br />