R2024-92 Resolution Certifying and Adopting the City of Decatur Public Transportation Agency Safety Plan Amendment

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Safety Management Policy Communication DPTS realizes the importance of ensuring its employees and riders are aware of DPTS's safety management policies and procedures to effectively manage the system's day to day operations. DPTS meets weekly with the contractor to review performance and safety. Contracted Employees: DPTS is constantly evaluating existing contractor policies and procedures to verify their effectiveness.To do this, DPTS seeks input from all staff, including other DPTS departments, to determine if change is necessary based on trends,data analysis, operational changes or new assets. Several methods are used to communicate policy and/or procedure changes, including: ♦ Formal notice to contractor ♦ Informal communication to contractor ♦ Contract amendments ♦ The Contract In addition to DPTS safety notices and communication with the contractor, MV Transportation provides, through their regional and National offices additional safety instruction, safety notices and processes to improve risk management.This National company collects safety data from all its contracts and monitors performance and safety events to identify trends or contracts where safety is below MV Transportation standards. DPTS ensures through oversight, the contractor is following their company- wide Agency Safety Plan(ASP)which has been provided to DPTS. Depending on the importance of the policy or Standard Operating Procedure (SOP)change,an acknowledgement signature is required of each employee verifying their understanding of the change. The contract with MV Transportation began recently and took effect January 1, 2020.The City has a collective bargaining agreement with Amalgamated Transit Union set to expire in the Spring of 2020. Riders: If a rider policy is changed or added, DPTS and contractor notifies riders through the following methods: ♦ Notice posted on vehicle and facilities including effective date and who to contact for more information ♦ Changes to digital rider guidance including schedules and ride guides as appropriate ♦ Public Meetings ♦ Social Media and Website Service Notices ♦ Any services impacted by policies changes will include outreach as required by Federal Guidance. Authorities, Accountabilities, and Responsibilities As mentioned in the Safety Policy Statement, the ultimate authority for the success of this PTASP falls to the Accountable Executive (AE), DPTS department managers, contract managers, as well as employees fulfilling their commitment to safety on a day-to-day basis support the AE. Accountable Executive (AE): The AE will determine, based on feedback from DPTS staff and contractor, the level of Safety Management System (SMS) principals to maintain to ensure a safe work environment, rider experience and community safety. DPTS's AE is committed to providing contracts that will enable 11