R2024-107 Resolution Authorizing Approval to Renew Annual License and Support Agreement from Tyler Technologies, Inc. for the MUNIS Enterprise Financial Software Suite.

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In Information Technology DATE: 4/15/2024 MEMO: 2024-02 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: James Edwards,IT Director SUBJECT: Resolution Authorizing Approval to Renew Annual License and Support Agreement from Tyler Technologies,Inc. for the MUNIS Enterprise Financial Software Suite. SUMMARY RECOMMENDATION: City staff recommends that City Council approve the attached resolution authorizing the City Manager to renew the annual Support and License Agreement with Tyler Technologies,Inc.MUNIS Division for software license and maintenance services for the period May 1,2024,to April 30,2025. BACKGROUND: This is the annual licensing and support agreement between the City of Decatur and Tyler Technologies,Inc.,MUNIS Division,for licensed use of the integrated software system that supports financial accounting,purchasing,payroll,budget preparation, inventory control,fixed assets,business licensing,general billing,accounts payable,human capital,and other transactions/functions,including reporting. The attached renewal quote extends the City's software license and maintenance agreement for an additional year. The agreement further grants the City rights to receive application updates,upgrades,and technical and operational support. Information Technology continues to work with Tyler Technologies to reduce escalation of our annual license and maintenance costs for MUNIS. This year's renewal($218,646.57)represents an increase of nearly 5%over last year's cost which increased 6.35%. Just as I did last year,putting this cost into perspective,other electronic resource planning(ERP)systems maintenance costs I have managed for other organizations nearly ten years ago were proportionately higher for comparable software. For example,annual licensing and maintenance at a hospital I previously worked for was just under$500,000 and was right around $350,00 for a smaller hospital I also worked with. I am sure costs have increased over the years similar to what we are seeing with our costs and therefore don't believe our cost for this maintenance and licensing through Tyler is out of line. PRIOR COUNCIL ACTION: City has maintained an Annual Support and License Agreement with Tyler for the MUNIS ERP system since the system was originally purchased in 2003 and is necessary for daily operation of City business going forward. POTENTIAL OBJECTIONS: None Anticipoated INPUT FROM OTHER SOURCES: None BUDGET/TIME IMPLICATIONS: James Edwards,IT Director,(217)450-2236 ATTACHMENTS: Description Type Resolution Resolution Letter Vendor Invoice Backup Material