R2024-111 Resolution Authorizing an Agreement with Ecosystem Services Exchange, for Services with the Regional Conservation Partnership Program

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ATTACHMENT A Practice Installation Technical Services "Lake Decatur Water Quality Initiative RCPP Project" — IN 2724 Installation of conservation drainage practices requires technical expertise for pre-construction meetings between the producer and land improvement contractor,practice staking/layout,oversight of installation,checkout and certification of the practice being installed to NRCS conservation practice standards and site-specific design specifications,and documentation of the installation through"as-built"plans. ESE can perform these technical services functions with expertise and proficiency as proven in many projects,in many states,and through 14 years of success. The costs of these ESE technical services are not included in the technical services planning and design proposal that precedes this attachment but are included here as a contingency for the City of Decatur should it not be able to secure this skill set and capacity locally. These costs are provided on hourly basis,and in total amounts for an estimated number of practice installations. If ESE were to be responsible for these technical services,the total estimated cost to the City of Decatur would be$156,058.56 plus the costs identified in the narrative below the table labeled"Cost Reimbursement to ESE for Essential Travel to Support Practice Installation Technical Services". Some ESE travel would be from locations near the project site,but some travel would be from ESE staff located in Iowa and/or Michigan. ESE's objective would be to provide these technical service from qualified people locally to avoid as much as possible of the costs and time of long-distance travel. Cost Reimbursement to ESE for Practice Installation Technical Services RCPP Project Number of Hours Number of Total Hours for cost Per Hour for Total Cost for ESE's Year I Per Practice Practices Installed ( Practice Installation Practice Installation Practice Installation Technical Services Technical Services Technical Services # H # $ $ 2024 12 14 168 175.00 29,400.00 12025 12 14 168 180.25 30,282.00 2026 12 14 168 185.66 31,190.88 2027 12 14 168 191.14 32,111.52 2028 12 14 168 196.87 33,074.16 TOTAL for S Not Applicable 70 840 Not Applicable $156,058.56 for 70 Project Years Practices Installed Noris: 1. Assumes 3 percent inflation per year,which has been accounted for in the hourly rate for practice installation technical services. 2. The hourly rate for technical services is a fully loaded rate;that is,inclusive of employee fringe benefits and their appropriate support cost. However,this amount does not include any travel costs associated with these technical services. 3. The estimated 12 hours per practice installation includes:virtual pre-practice installation meeting with the land improvement contractor and producer;practice layout for construction;oversight and on-site checks during construction with the land improvement contractor and producer;final checkout to ensure correctness of the installation;certification,documentation,and reporting to NRCS;in-person or virtual closeout meeting with the producer to ensure understanding of practice operation and maintenance(O&M)and review associated O&M plan. 4. A total of 70 conservation drainage practices will be implemented during the life of the project,at a rate of 14 per year starting in 2024. This number of practices is scalable,up or down,based on the City of Decatur's need for these technical services. S. Practice installation will be batched to reduce travel time and associated costs,and optimize technical services for on-the-ground needs. Ideally,an on-site"installation window"will entail a minimum of three practices ready for installation during a single trip. Trips will be limited to only those essential to ensure the quality and integrity of practice installation and virtual approaches will be used where appropriate. j 6. The cost of these ESE technical services is not discounted given the uncertainty on the number of installation instances and their timing, I j thereby constraining ESE's opportunities for greater efficiency and savings. Page 10 of 11