R2024-117 Resolution Accepting Heartland Controls Quotation for the Purchase of a Full Profile Insertion Meter

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in Public Works DATE: 4/4/2024 MEMO: 2024-60 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Matt Newell,Public Works Director Keith Alexander,Water Production Manager Kelly Harrison,Procurement Officer SUBJECT: Resolution Accepting Heartland Controls Quotation for the Purchase of a Full Profile Insertion Meter SUMMARY RECOMMENDATION: Staff recommends awarding a Purchase Order in the amount not to exceed of$32,586 including freight to Heartland Controls for the purchase of a Full Profile Insertion Meter for the South Water Treatment Plant. BACKGROUND: The South Water Treatment Plant(SWTP)has a large water meter that measures the flow of water from the Raw Water Pump Station at the dam to the plant. The meter is important for two major reasons: 1)to accurately measure the amount of water flowing into the plant, and 2)several water purification chemical feed systems require accurate water flow readings to supply correct concentrations of chemicals for the purification process. The current meter was installed 36 years ago when the SWTP was built and is no longer capable of providing accurate flow readings within industry standards,and can no longer be repaired. The replacement of this meter is included in the City's Water Utility Long Term Sustainability Plan. The meter was manufactured by McCrometer,Inc.which is well known for producing high quality,long lasting,and easy to maintain meters. Due to this reputation,the City uses several McCrometer meters in our water facilities. This across the board standardization also provides for efficient meter maintenance. Therefore this purchase is a sole source recommendation for McCrometer,Inc.via Heartland Controls which is our region's exclusive McCrometer distributor. The not to exceed cost of$32,586 includes the meter,installation tool, service startup and freight. LEGAL REVIEW: There are no documents for the Legal Department to review. PRIOR COUNCIL ACTION: None. POTENTIAL OBJECTIONS: No objections are known. INPUT FROM OTHER SOURCES: Purchasing Division. STAFF REFERENCE: Matt Newell,Public Works Director,424-2747.Keith Alexander,Water Production Manager,424-2863. John Dodwell,Water Production Maintenance,424-2834. Staff will be at the council meeting to answer any questions the council may have about this purchase. BUDGET/TIME IMPLICATIONS: Funding will be provided from the Water Production operating budget. ATTACHMENTS: