R2024-327 Resolution Accepting the Bid Price from Homer Tree Care for Tree Removal in Various Locations

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Municipal Services DATE: 9/27/2024 MEMO: 2024-161 TO: Mayor Julie Moore Wolfe and City Council FROM: Tim Gleason,City Manager Matt Newell,P.E.,Public Works Director Byron Bowman,Municipal Services Manager SUBJECT: Resolution Accepting the Bid Price from Homer Tree Care for Tree Removal in Various Locations. SUMMARY RECOMMENDATION: It is proposed that the City Council authorize the following resolutions for the 2024 annual tree removal contract: 1. City Council authorize the execution of a purchase order between the City and Homer Tree Care Inc.,for their low bid price of$11,500.00 for Area 1 tree removal. 2. City Council authorize the execution of a purchase order between the City and JT's Tree Service for their low bid price of$5,934.21 for Area 2 tree removal. 3. City Council authorize the execution of a purchase order between the City and HD Trees,LLC for their low bid prices of$17,300.00 for Area 3 and$5,900.00 for Area 4 tree removal. BACKGROUND: The trees being removed are dead,dying or hazardous trees. See the attached map and tree lists for details. The tree removal contract is generally broken up into areas of the City to allow for better bidding. This year's contract was divided into 4 areas. Bids were sent out by the Purchasing Department on September 26,2024. Four bids were received for each of 4 areas. Bids were received from JT's Tree Service,HD Trees,LLC,Homer Tree Care,Inc.,and Oak Bros Tree Care&Removal,LLC. • Homer Tree Care Inc.,was awarded the bid for Area 1 -6 trees to be removed. • JT's Tree Service was awarded the bid for Area 2-2 trees to be removed. • HD Trees,LLC was awarded the bids for Areas 3 and 4- 10 trees to be removed. The project will remove 18 trees which are too large or difficult for City crews to effectively remove. The total project cost is$40,634.21. Minority Goals: None of the contractors are subcontracting the work. It is their intention to meet the 18%minority hour goals for the project. PRIOR COUNCIL ACTION: None POTENTIAL OBJECTIONS: None foreseen INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Matt Newell,Public Works Director,Byron Bowman,Municipal Services Manager.Matt will be present at the Council meeting. BUDGET/TIME IMPLICATIONS: This project is an annual expense in the Land and Building Management operating budget.