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DATE: 09/26/2024 <br /> MEMO: 24-43 <br /> TO: Mayor Julie Moore-Wolfe <br /> City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Shane Brandel, Chief of Police <br /> SUBJECT: The purpose of this memorandum is to request the expenditure of funds to Central Square <br /> Technologies for software maintenance fees. <br /> SUMMARY RECOMMENDATION: It would be the recommendation of staff that the Central Square <br /> invoice for software maintenance fees, at a total cost of$64,478.19,be paid. The agreement would be <br /> paid out according to the Intergovernmental Agreement currently in place, as follows: $62,518.05 from <br /> Decatur Police Department line item and$1,960.14 from Decatur Fire Department line item. The Decatur <br /> Police Department will receive contractual reimbursement from Macon County in the amount of <br /> $10,084.39 and from the Village of Mt.Zion in the amount of$1,437.86, for their respective contractual <br /> percentage shares. Total reimbursement to the Decatur Police Department will be$11,522.25. <br /> BACKGROUND: The City of Decatur signed an annual maintenance agreement with SunGard Public <br /> Sector Inc. in October 2011. SunGard Public Sector Inc. was acquired by, and is currently operated by, <br /> Central Square Technologies. The last renewal period was approved on March 18, 2024, for the <br /> commencement date of June 1,2024,and expiring on December 31,2024. <br /> The contract now needs to be renewed for the period of January 1, 2025, through June 30, 2025, which is <br /> the minimum length (six months) that Central Square will allow for maintenance agreements. With the <br /> future implementation of the new Tyler Technologies CAD/RMS system, this should be the final renewal <br /> with Central Square. Tyler Technologies has an anticipated"go live"date set for March of 2025. <br /> PRIOR COUNCIL ACTION: Prior Council action has approved similar requests for prior years. <br /> Renewal in 2024 was approved under Council Resolution R2024-79. <br /> POTENTIAL OBJECTIONS: No objections are anticipated. <br /> STAFF REFERENCE: Shane Brandel,Chief of Police,474-2745,sbrandel(a�,decaturil.gov and Brad <br /> Allen,Deputy Chief,424-2740, ballen(a,decaturil.gov <br /> BUDGET/TIME IMPLICATIONS: The costs for this renewal have been budgeted in the 2024 fiscal <br /> year. <br /> ATTACHMENTS: 2025 Central Square 6-month quote <br /> 2025 Agency Fees Breakdown <br /> Intergovernmental Agreement <br />