R2024-346 Resolution to Appropriate Motor Fuel Tax Funds for the Replacement of the Jasper Street Underpass Lighting by Municipality under the Illinois Highway Code, City Project 2024-19, Section 24-00419-00-LT

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Public Works DATE: 10/25/2024 MEMO: 2024-174 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason, City Manager Matthew C.Newell, P.E., Public Works Director SUBJECT: Resolution to Appropriate Motor Fuel Tax Funds for the Replacement of the Jasper Street Underpass Lighting by Municipality under the Illinois Highway Code, City Project 2024-19, Section 24-00419-00-LT SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest the following: 1. Appropriating$200,000 in State Motor Fuel Tax(MFT)funds for the proposed Jasper Street Underpass Lighting project,City Project 2024-19, Section 24-00419-00-LT;and 2. Resolution authorizing the execution of an agreement with the Norfolk Southern Railway Company for the replacement of the Jasper Street underpass lighting as part of City Project 2024-19,Section 24-00419-00-LT. BACKGROUND: State Motor Fuel Taxes(MFT)are levied and collected by the State of Illinois;funds are allocated to local agencies and are administered by the Illinois Department of Transportation(IDOT). The City is required to adopt a resolution specifying the allocation of State MFT funds to their intended projects. IDOT must receive an MFT appropriation before approval of the expenditure of State MFT money. The first resolution appropriates $200,000 in State MFT funds for the replacement of underpass lighting and railroad flagging costs. The conduit,wire,and fixtures in the Jasper Street Underpass are in disrepair and need replaced. Several lights in the underpass are inoperable making for unsafe conditions for the traveling public,especially for pedestrians at night. The underpass has two separate structures with the North structure owned by the Norfolk Southern Railway Company and South structure owned by the Decatur and Eastern Illinois Railroad. Given the underpass structure is railroad property and work will take place in railroad right of way,the Norfolk Southern Railway requires the City to obtain a right of entry permit for the work. The Decatur and Eastern Illinois Railroad has provided the City written approval to perform the work. SCHEDULE: Design work for the Jasper Street Underpass Lighting Project,is complete. The project is planned to begin spring of 2025 with an expected completion May 2025. LEGAL REVIEW: Legal review of the State Motor Fuel Tax appropriation is not required. PRIOR COUNCIL ACTION: Each year the City Council approves the appropriation of State MFT funds for street maintenance work. State MFT funds are allocated for street maintenance work as part of the Fiscal Year 2024 Capital Improvement Plan. October 28, 1913—Council approved Ordinance 158 entering into an agreement with Norfolk Southern Railway Company (formerly Wabash Railroad Company)and Decatur&Eastern Illinois Railroad(formerly Cincinnati,Hamilton&Dayton Railway Company)to elevate their tracks over Jasper Street. As part of that agreement,maintenance of the underpass lighting is the responsibility of the City of Decatur. POTENTIAL OBJECTIONS: There are no known objections to resolutions.