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Police Department <br /> DATE: 3/7/2024 <br /> MEMO: 24-05 <br /> TO: Lisa Gregory,Mayor Pro Tem <br /> City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Shane Brandel,Chief of Police <br /> SUBJECT: <br /> The purpose of this memorandum is to request the expenditure of funds to Lexis Nexis for their Desk Officer Reporting System, <br /> and to enter a 3-year contract for associated services. <br /> SUMMARY RECOMMENDATION: <br /> It is staffs recommendation that the 3-year quote from Lexis Nexis for the Desk Officer Reporting System for a total of$47,340.00 <br /> be approved and executed. Lexis Nexis will bill the city annually for the service in an amount of$15,780.00 per year. It is also <br /> recommended that the Lexis Nexis Desk Officer Reporting System Order No. 1 agreement and the Lexis Nexis Law Enforcement <br /> Agreement each be approved and executed. <br /> BACKGROUND: <br /> The Decatur Police Department currently uses an online citizen reporting system that is part of the current Central Square records <br /> management system (RMS) platform. The Central Square system will become obsolete when the new Tyler Technologies <br /> CAD/RMS system is in place. The Tyler Technologies system includes an interface with the Lexis Nexis Desk Officer Reporting <br /> System (DORS) which was selected as part of the Tyler system as the online citizen reporting system. This request is for the <br /> approval of a 3-year agreement with Lexis Nexis for the Decatur Police Department to use the DORS system. <br /> The Decatur Police Department is seeking approval now to begin the build out process for the DORS system, which has been <br /> estimated to take six months. This will best prepare the department to transition to the DORS system and later interface with the <br /> Tyler system. <br /> PRIOR COUNCIL ACTION: None. <br /> POTENTIAL OBJECTIONS: No objections are anticipated. <br /> INPUT FROM OTHER SOURCES: N/A <br /> STAFF REFERENCE: Shane Brandel,Chief of Police,474-2745,sbrandel@decaturil.gov and Brad Allen,Deputy Chief,424- <br /> 2740,ballen@decaturil.gov <br /> BUDGET/TIME IMPLICATIONS: <br /> The costs for this were not included in the 2024 budget. The costs will be included in future budgets. <br /> COPY: N/A <br /> ATTACHMENTS: <br /> Description Type <br /> Briefing Memo Cover Memo <br /> Council Resolution Resolution Letter <br /> Lexis Nexis DORS quote Backup Material <br /> Lexis Nexis DORS agreement Backup Material <br />