R2024-373 Resolution Accepting the Bid and Authorizing the Execution of a Purchase Order Furnishing Water Treatment Chemical - Carbon, #PUR2024-13

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familiar with the equipment and the City procedures. • ILMO is located within the City of Decatur. Using a local service provider supports the local economy. • Staff is currently negotiating with ILMO on a service contract for the entire carbon dioxide storage system. ILMO is offering to upgrade and maintain the system as part of that contract. PRIOR COUNCIL ACTION: • On November 22,2023, Council reviewed the bid results and authorized purchase orders for furnishing water treatment chemicals for the year 2024. This is an annual procedure. • On November 18,2024,Council approved the operating budget for fiscal year 2025,which includes estimated costs for water treatment chemicals. POTENTIAL OBJECTIONS: The second low bidder on Carbon Dioxide may object to the award. They have been notified of staffs recommendation. INPUT FROM OTHER SOURCES: Purchasing Department STAFF REFERENCE: Matt Newell,Public Works Director;Robert Weil,Water Production Manager;and Chaundra Smith, Water Production Operations Supervisor. Matt will be at the City Council meeting to answer any questions the Council may have about this purchase. Attach: Bid Tab,Resolutions (8) BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for chemicals is allocated in the Water Fund Operating Budget. The bid results were generally better than expected,with the exception of Lime,the chemical with the largest quantity: 1. Carbon— 1.6%increase 2. Carbon Dioxide—7.3%decrease 3. Chlorine— 13.6%decrease 4. Hydrofluorosilicic Acid — 1.3%decrease 5. Lime— 17.3%increase 6. Sodium Chloride—4.7%decrease 7. Sodium Chlorite— 1.4%decrease 8. Sodium Hexametaphosphate— 14.4%decrease At the bid quantities and prices,the total annual cost of all treatment chemicals for 2025 represents a 6.6%increase from 2024. The adopted budget anticipated a 17%increase. Staff Impact: The water production and maintenance team is staffed and trained to manage the large volume of chemicals and to ensure safety. The recently approved AFSCME contract will help to ensure that the division can recruit and retain qualified water operators for this essential role. ATTACHMENTS: Description Type Resolution Accepting the Bid and Authorizeng the Execution of a Purchase Order Furnishing Water Resolution Letter Treatment Chemical- Carbon,#PUR2024-13