R2025-280 Resolution Accepting the Bid Price from Homer Tree Care for Tree Removal Various Locations

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TREE REMOVAL SPECIFICATIONS AREAS 1 THROUGH 4 This contract will cover tree removal for the attached locations. All tree removals must be completed by end of business on December 5,2025. Trees are to be removed to no higher than a 12" stump. All trees are marked with an orange dot. All trees are located on various City boulevards throughout the City of Decatur.A list of locations and trees is shown in the Bidder's Proposal. City representatives will be available to meet with bidders to view trees. Please call Rick Baker or Dan Benscoter 875-4820, Monday-Friday, 7:00 a.m. —3:30 p.m. to set up an appointment. The debris from tree removal is to be disposed of off-site at the cost of the contractor. All local, state, and federal rules, laws, and regulations concerning landscape debris disposal shall be ad- hered to by the vendor. In other words,all material from this project must be disposed of in a legal and proper manner or in a licensed landscape waste facility. The City further requires proof that the successful vendor has complied with the disposal requirements prior to the City paying the contract price. The successful vendor must disclose to the City in writing what exactly was done with the wood debris from the tree removals. The City of Decatur will not be held account- able or be liable for any violations of State, local or federal laws or guidelines. The contractor,prior to the execution of the contract, shall file with the City of Decatur copies of completed certificates of insurance. See attached insurance requirements. The low bidder must provide the City with certificates of insurance within five (5) days of the bidding. Failure to provide the certificate will cause the low bidder to lose his or her right to the contract and the contract will be awarded to the next acceptable low bidder who can provide said certificate within five(5)days of notification. Employees of the contractor must be covered by Workers Compensation Insurance.The contractor will hold the City harmless from all damages in any way arising out of the performance of the tree removal specified herein. The contractor shall be liable for the repair of any property damaged in the removal process. The successful bidder shall be responsible for any ancillary costs incurred during the removal of said tree(s) including but not limited to animal or insect removal, wire drops such as electricity, telephone or cable, and any hidden problems such as a tree cavity containing concrete or fence wire or steel within the tree. City of Decatur Forestry Foreman Dan Benscoter(217) 855-1799 will be the contact person once removals begin. The vendor will be responsible for all traffic control. If a road is to be closed, vendors will be responsible for the road closure and for calling the City Engineering Department at (217) 424- 2747 at least 24 hours in advance. Road closures must meet MUTCD standards. The City of Decatur reserves the right to award items on an individual basis which is in the best interests regarding price and availability.