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Council Memo <br /> Public Works Department <br /> No. 2025-108 <br /> DATE: 12/1/2025 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Melissa Hon,Interim City Manager <br /> Matt Newell,Director of Public Works <br /> SUBJECT: <br /> Resolution Authorizing a Letter of Amendment to the Construction and Maintenance Agreement with <br /> the Illinois Central Railroad Company for the Brush College Road Grade Separation Project City, <br /> Project 2009-33 Section 09-00933-01-BR <br /> SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached <br /> Resolution authorizing the Mayor to sign and the City Clerk to attest to a Letter of Amendment to the <br /> Construction and Maintenance Agreement with the Illinois Central Railroad Company to construct a grade <br /> separation on Brush College Road over the Norfolk Southern tracks at Faries Parkway. <br /> BACKGROUND: <br /> The Illinois Department of Transportation opened bids on the Brush College Grade Separation Project on June <br /> 16. 2023. The low bid was provided by the joint venture of William Charles Construction Company, LLC and <br /> White Construction. LLC for 568,927,123.81. As part of the construction of the grade separation structure, the <br /> City entered into construction agreements with the two railroad companies affected by the project, the Norfolk <br /> Southern Railway Company and the Illinois Central Railroad Company. Both agreements require that the City <br /> pay the actual costs of the railroad for their participation in the project. In November the Illinois Central <br /> exceeded their estimated expenditure of 5776,481prepared in 2021. The City is struggling to get the Illinois <br /> Central to provide an updated estimate. In order to keep the railroad on task and avoid delays, it is proposed to <br /> increase the State MFT appropriation for the ICRR Agreement by $200,000. To date, all payments to the <br /> railroads has been reimbursed by Grade Crossing Protection Funding provided by the Illinois Commerce <br /> Commission. That funding is capped at $776,481. Additional reimbursement may be available if there is <br /> funding left over at the end of the project. <br /> LEGAL REVIEW: <br /> PRIOR COUNCIL ACTION: <br /> July 19, 2021: City Council approved Resolution R2021-127 authorizing a Construction Maintenance <br /> Agreement with Illinois Central Railroad Company for Brush College Road Grade Separation Project for a cost <br /> of$776,481. <br /> See Appendix A for other prior Council actions on this item. <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: <br /> None <br />