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Council Memo <br /> Information Technology Department <br /> No. 2025-08 <br /> DATE: 12/15/2025 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Lacie Elzy,Director of Economic & Community Development& Transportation <br /> Services <br /> Jim Edwards,Director of Information Technology <br /> SUBJECT: <br /> Resolution Authorizing Renewal of OpenGov,Inc. Maintenance and Support for Permitting and <br /> Licensing Software <br /> SUMMARY RECOMMENDATION: Staff recommend that the City Council approve the attached resolution, <br /> authorizing the Interim City Manager to renew the annual software maintenance for Permitting and Licensing <br /> with OpenGov, Inc. <br /> BACKGROUND: <br /> In FY2020 we invested in OpenGov to provide a framework to improve municipal service delivery and create <br /> operational efficiencies within the economic development department. We have been using their cloud-based <br /> systems for 5 years now. Since inception we have developed workflow using the OpenGov system for <br /> Permitting,Business Licensing, Rehab, and Food&Beverage Tax Collection. Currently in progress is <br /> generating a master address table, integration with Geographical Information System (GIS), and Code <br /> Enforcement field data collection. This system is proven for streamlining and simplifying municipal service <br /> delivery. <br /> LEGAL REVIEW: <br /> PRIOR COUNCIL ACTION: <br /> In FY2020,the City of Decatur entered into a five-year agreement with OpenGov after reviewing capabilities of <br /> two other systems,Tyler Technologies and Energov. This Council action is recorded under Resolution Number <br /> R2020-162 and is attached for reference. <br /> POTENTIAL OBJECTIONS: None Anticipated <br /> INPUT FROM OTHER SOURCES: <br /> None <br /> STAFF REFERENCE: James Edwards, IT Director, (217)450-2236 <br /> BUDGET/TIME IMPLICATIONS: The total for this renewal is $71,137.50 and is budgeted in the <br /> Information Technology 2025 General Fund budget. This represents a 5% increase over the previous year, <br /> which is within the guidelines set forth by the active agreement with OpenGov. <br /> ATTACHMENTS: <br />