R2026-25 Resolution Accepting the Bid of Dunn Company for the Purchase of Bituminous Pavement Materials

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Council Memo Public Works Department No. 2026-18 DATE: 2/17/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon,Interim City Manager Matt Newell,Director of Public Works Kelly Harrison, Procurement Officer SUBJECT: Resolution Accepting the Bid of Dunn Company for the Purchase of Bituminous Pavement Materials SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve that the Mayor be authorized to sign, and the City Clerk attests to the following resolutions awarding annual Purchase Orders to purchase construction materials for City maintenance work: 1. Resolution approving an annual purchase order for$74,135.00 with Dunn Company, as the lowest qualified bidder to provide bituminous pavement materials for Fiscal Year 2026. 2. Resolution approving an annual purchase order for$19,641.78 with Metal Culverts, Inc., as the lowest qualified bidder to provide corrugated steel for Fiscal Year 2026. 3. Resolution approving an annual purchase order for$16,752.56 with Energy Culvert Co., as the lowest qualified bidder to provide corrugated steel for Fiscal Year 2026. 4. Resolution approving an annual purchase order for$261,400.00 with CCI Redi-Mix, as the lowest qualified bidder to provide portland cement concrete for Fiscal Year 2026. 5. Resolution approving an annual purchase order for$12,230.95 with Energy Culvert Co., as the lowest qualified bidder to provide corrugated steel for Fiscal Year 2026. BACKGROUND: The City has open purchase orders throughout the year to provide materials for street maintenance work. Bituminous pavement materials are used for pothole patching and general street repairs. Concrete is used primarily for street and sidewalk repairs. Aggregate is used to provide back fill material for any trenching or pavement repair work. Larger aggregate is used for erosion control and to help stabilize road repairs in areas with poor base material. Having annual purchase orders in place allows most of the materials to remain with the supplier and delivered to or picked up by the City as needed. This reduces the need for the City to keep and maintain extensive storage facilities. Specifications were prepared by the Engineering Division and bids were obtained by the City's Purchasing Division. Letting results are as follows, bid tabulations are attached: CCI Redi-Mix was chosen as the concrete provider due to the large quantity of smaller sized orders (Less than 2 cubic yards) and the delivery cost of the other providers being more costly.