R2026-33 Resolution Rescinding a Purchase Order with Carbon Activated and Authorizing a Purchase Order with Ingevity for Furnishing Water Treatment Carbon for the Year 2026, Purchase #025-09

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Council Memo Public Works Department No. 2026-21 DATE: 2/17/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon,Interim City Manager Matt Newell,Director of Public Works Robert Weil,Water Production Manager SUBJECT: Resolution Rescinding a Purchase Order with Carbon Activated and Authorizing a Purchase Order with Ingevity for Furnishing Water Treatment Carbon for the Year 2026, Purchase#025-09 SUMMARY RECOMMENDATION: It is recommended that the City Council authorize the Mayor to sign, and the City Clerk to attest, a resolution rescinding a purchase order with Carbon Activated and authorizing a purchase order with Ingevity for furnishing water treatment carbon for the year 2026, Purchase#025-09. BACKGROUND: Carbon is one of the water treatment chemicals for which annual bids are received. This process was done, as usual, in November 2025 and the Council authorized a purchase order with Carbon Activated as the apparent low bidder. However, Carbon Activated withdrew and forfeited their bid bond because they could not fulfill the terms of the contract. The second low bidder, Ingevity,who has had the contract for many years, agreed to honor their 2025 bid price. The purchasing agent recommends that Ingevity be awarded the contract for 2026. LEGAL REVIEW: There are no documents to review. PRIOR COUNCIL ACTION: On December 15, 2025, Council reviewed the bid results and authorized purchase orders for furnishing water treatment chemicals for the year 2026. POTENTIAL OBJECTIONS: Neither of the bidders is expected to object to this change. INPUT FROM OTHER SOURCES: Purchasing Department STAFF REFERENCE: Matt Newell, Public Works Director; Robert Weil, Water Production General Manager; and Chaundra Smith, Water Production Operations Supervisor. Matt Newell will be at the City Council meeting to answer any questions the Council may have about this purchase. BUDGET/TIME IMPLICATIONS: Budget: The change will have a favorable impact on the budget, as the cost will be the same as last year. An increase of 17% was anticipated. Staff Impact: None. The existing water production and maintenance team is staffed and trained to manage the large volume of chemicals and to ensure safety.