R2026-92 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Burdick Plumbing and Heating Company, Inc. for the Galvanized Water Service Line Replacement, City Project 2025-20

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Council Memo Public Works Department No. 2026-40 DATE: 4/20/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Matt Newell,Director of Public Works Paul Caswell, City Engineer SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Burdick Plumbing and Heating Company,Inc. for the Galvanized Water Service Line Replacement, City Project 2025-20 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve, the Mayor be authorized to execute, and the City Clerk to attest to the attached resolutions for the following: 1. Approving a contract with Burdick Plumbing and Heating Company, Inc., as the lowest,responsible bidder for the amount of$3,979,300.00, to perform the Galvanized Water Service Line Replacement, contingent on Illinois Environmental Protection Agency(IEPA) loan approval. The Resolution also authorizes an additional expenditure of up to $397,930,which is the IEPA recommendation for project contingencies, for a total authorized expenditure of$4,377,230.00. After the contract is awarded by the City Council a "Notice of Intent to Award"will be executed and provided to the IEPA with the loan documents. The attachments to the Resolution include all contract documents except for standard "boilerplate" language and project specific drawings and specifications, general conditions, and standard provisions, common to all City Contracts. Anyone wishing to review the full set of contract documents may obtain copies from the City Clerk. 2. Approving a professional services agreement with CDM Smith, Inc., to provide construction engineering services for the Galvanized Water Service Line Replacement, City Project 2025-20, for a fee not to exceed $287,560. BACKGROUND: Galvanized Water Services In Decatur, only a few service lines have ever been constructed of all-lead material, and every known all-lead service line has been removed. However, lead goosenecks and galvanized pipes were commonly used for water service lines installed prior to 1940 and are still prevalent in the system. To meet Federal and State EPA guidelines, the City is required to remove all lead goosenecks and galvanized water service lines which are, or were, downstream of lead goosenecks. The services are termed galvanized requiring replacement (GRR). In the inventory submitted to the Illinois Environmental Protection Agency (IEPA) in 2025, which was primarily based on tap cards and maintenance records, of the 30,098 water service lines in the system, there are 6,670 suspected GRR service lines that need to be replaced. The City has published the suspected services online to allow residents to view the recorded composition of their water service line and receive a free in-home inspection to verify.