R2026-98 Resolution Authorizing Supplement #2 to the Local Public Agency Agreement for Federal Participation with AECOM Technical Services, Inc. Section 09-00933-01-BR

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Council Memo Public Works Department No. 2026-46 DATE: 5/4/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Matt Newell,Director of Public Works SUBJECT: Resolution Authorizing Supplement #2 to the Local Public Agency Agreement for Federal Participation with AECOM Technical Services,Inc. Section 09-00933-01-BR SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing Supplement #2 to the Local Public Agency Engineering Services Agreement between the City of Decatur and AECOM Technical Services, Inc., to perform construction engineering services for the Brush College Road /Faries Parkway railroad grade separation project. This is a zero-sum supplement allowing AECOM to reallocate funding within the Engineering Services Agreement. BACKGROUND: In May 2023, the City Council approved a Local Public Agency Engineering Services Agreement between the City of Decatur and AECOM Technical Services, Inc., to perform construction engineering services for the Brush College Road/Faries Parkway railroad grade separation project for a fee of$5,012,278.00. As the project progresses and engineers are reassigned or need to temporarily step away for various reasons, the use of subconsultants needs to change. IDOT requires that these reallocation of funds within AECOM's agreement be modified by a supplemental agreement. Early in the project, AECOM needed to replace one of their approved subconsultants, which resulted in zero- sum Supplement#1 approved by Council on December 1, 2023. The current reallocation of resources within the approved agreement was a result of the lead engineer needing to temporarily step away from the project placing more hours on a subconsultant. Supplement #2 to the Engineering Services Agreement does not change the agreement amount. The supplement is to update the IDOT required subconsultant documentation for the project. LEGAL REVIEW: PRIOR COUNCIL ACTION: See Appendix A for prior Council action on this item. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: AECOM STAFF REFERENCE: Matt Newell, Public Works Director. Matt will attend the City Council meeting to