R2026-129 Resolution to Appropriate Motor Fuel Tax Funds for Local Public Agency General Maintenance

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Council Memo Public Works Department No. 2026-51 DATE: 6/15/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Matt Newell, Director of Public Works SUBJECT: Resolution to Appropriate Motor Fuel Tax Funds for Local Public Agency General Maintenance SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution appropriating $875,000.00, in State Motor Fuel Tax(MFT) funds dedicated to general street maintenance for 2026, and that the Mayor be authorized to sign said resolution, and the City Clerk to attest. Items covered by this allocation specifically include: • Reimbursing the General Fund for annual traffic signal maintenance costs ($670,000), • Providing concrete for street maintenance work performed by City forces ($20,000), • Purchasing road salt to support the City's winter maintenance operations ($150,000), • Providing asphalt for street maintenance work performed by City forces ($20,000), • Pavement striping on streets in cooperation with the Macon County Highway Department($15,000), BACKGROUND: Traffic Signal Maintenance For many years the City has allocated State MFT funds to reimburse the General Fund for the traffic signal maintenance operations performed by the Public Works Department. The funds cover the salary and benefits of two City Electricians, the costs for their vehicles, materials used, traffic signal electricity costs, and contracted services. The Illinois Department of Transportation and Macon County Highway Department reimburse the City for a portion of the maintenance work, materials, and electricity costs incurred for maintaining traffic signals located on State and County highways in the City. These reimbursements are deposited into the City's State MFT fund. The amount of the transfer was determined by the Public Works and Finance Departments and approved by the City Council during the 2026 fiscal year budget process. Concrete and Asphalt for Street Maintenance The City regularly allocates State MFT funds to provide concrete for street maintenance work performed by City staff with the Public Works Department. Historically, City crews can perforin smaller scale concrete and asphalt repairs at a lower cost than can be obtained by contracting out similar work. Increasing the materials available for concrete repair work improves the ability of the City to maintain its street system and stretch its limited funds further. Road Salt The City purchases road salt to help clear ice from the streets during winter snow and ice operations. Salt purchases are made through the State bidding process conducted by the Illinois Department of Central Management Services (CMS). In the spring of each year, the City must place an order with CMS before bids are