R2026-135 Resolution Accepting the Bid of Oak Bros Tree Care & Removal LLC for Lake Embankment and Shrub Removal

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Council Memo Public Works Department No. 2026-66 DATE: 7/6/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Matt Newell, Director of Public Works Robert Weil, Water Production Manager Jennifer Gunter, Watershed& Lake Manager SUBJECT: Resolution Accepting the Bid of Oak Bros Tree Care & Removal LLC for Lake Embankment and Shrub Removal SUMMARY RECOMMENDATION: It is recommended that the City Council approve the purchase order between the City and Oak Bros Tree Care and Removal LLC, for Lake Embankment Tree and Shrub Removal along the northwest side south of Lake Decatur dam for their low bid price of$65,000.00. BACKGROUND: This is a yearly project prepared and managed by the Lake Services Section of the Public Works Department. The two locations for tree removal are: Trees and brush along W. Lincoln Park Drive adjacent to the river,west of the dam on Lake Decatur. See attached map. Trees and brush along W. Lincoln Park Drive adjacent to the river;west of the dam on Lake Decatur from the railroad bridge to the parking lot entrance across the road. See attached map. The tree clearing will allow Decatur Fire Department and other agencies to gain better access to the river if an emergency event arises. Public Letting Results Bids were sent out by the Purchasing Department on May 19, 2026,to 11 companies,posted on the city website, and the bids were opened on June 2, 2026. One bid was received with Oak Bros Tree Care& Removal LLC, submitting the only bid price. The contractor did submit minority requirements. The removal of trees and brush is not prevailing wage work according to Prevailing Wage Act guidelines. MINORITY PARTICIPATION GOALS: Contractors for City Projects shall comply with City Code Chapter 28,Article 10, "Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: Ten(10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises(MBE) if subcontracting opportunities are available and/or ten(10)percent of the total dollar amount should be for the purchase of goods, materials, and equipment to MBE; and, Eighteen (18)percent of the total hours worked should be performed by minority workers.