R2026-156 Resolution Authorizing City Manager to Execute and Enter into Annual Support and License Agreement with Tyler Technologies, Inc. for Municipal Justice

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Council Memo Information Technology Department No. 2026-299 DATE: 8/3/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Travis Schanaman, Director of Information Technology SUBJECT: Resolution Authorizing City Manager to Execute and Enter into Annual Support and License Agreement with Tyler Technologies, Inc. for Municipal Justice SUMMARY RECOMMENDATION: City staff recommends that City Council approve the attached resolution authorizing the City Manager to enter into an Annual Support and License Agreement with Tyler Technologies, Inc. for software and services for the period ending on 8/31/2027 for the City's municipal justice application. BACKGROUND: This is the annual support agreement between the City of Decatur and Tyler Technologies, Inc for licensed use of the integrated software system that supports the operations of the corporate counsel in administrative court and in the legal enforcement of city code and compliance. The attached agreement provides for continued use of the Tyler Technologies, Inc. for Municipal Justice. LEGAL REVIEW: PRIOR COUNCIL ACTION: From 2011 onward, council has approved the use of this software. This software was approved in the annual budget for 2026. POTENTIAL OBJECTIONS: None anticipated INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Travis J. Schanaman, IT Director, (217)450-2236 BUDGET/TIME IMPLICATIONS: The total for this contract renewal is $53,491.23 for the period ending on 8/31/2027. It will be executed using the Information Technology 2026 General Fund budget under the IT Department's Computer Software. The City intends to pay the contract in full in a single installment. There is a cost variance from the original projected expense of$98,000. Previous budget projections were based on a change to the application and a move to a cloud-hosted service. However, limitations in technology and processes in other areas required to integrate have prevented this change for the foreseeable future. ATTACHMENTS: