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COUNCIL MEMO <br /> Purchasing& Internal Services Memorandum <br /> August 17, 2026 <br /> TO: Honorable Mayor Moore Wolfe and City Council <br /> FROM: Melissa Hon, City Manager <br /> Gregg Zientara, City Treasurer and Interim Finance Officer <br /> Kelly Harrison, Procurement Officer <br /> SUBJECT: Resolution accepting service pricing proposal from Quicksilver Mailing <br /> Services to provide mailing services to the City of Decatur <br /> SUMMARY RECOMMENDATION: It is recommended that the City Council approve the <br /> attached resolution authorizing the Mayor and the City Manager to sign a service <br /> agreement with Quicksilver Mailing Services. <br /> BACKGROUND: Commercial Mail Services is our current provider for postal/mail, <br /> courier services and preparation(folding& inserting) of the city water bills for mailing. <br /> The city was informed on August 3, 2026,that Commercial Mail Services would cease, <br /> on August 14, 2026, providing the folding and inserting of the city water bills. There were <br /> no local Decatur businesses that could provide all the services we previously had with <br /> Commercial Mail Services in one shop. <br /> POTENTIAL OBJECTION: None <br /> INPUT FROM OTHER SOURCES: Utility Billing Customer Service <br /> STAFF REFERENCE: Gregg Zientara, City Treasurer and Interim Finance Officer, <br /> 217-424-2702. Kelly Harrison, Procurement Officer, 217-424-2763. Teara Floyd, Utility <br /> Billing Customer Service Manager, 217-424-2841. <br /> ATTACHMENTS: Quicksilver Mailing Services - Service Agreement& Price Proposal <br />