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Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
<br /> also compliance with assurances and certifications that relate to conduct during the period of performance for the
<br /> award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
<br /> matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
<br /> assurances and certifications, and the application as approved by OJP, so that they understand the award
<br /> requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
<br /> Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
<br /> for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
<br /> Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
<br /> and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
<br /> ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
<br /> entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
<br /> of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
<br /> certification, within 45 days from the award date.
<br /> To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
<br /> you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
<br /> an email from ASAP to initiate this process.
<br /> Congratulations, and we look forward to working with you.
<br /> Maureen A. Henneberg
<br /> Deputy Assistant Attorney General
<br /> Office for Civil Rights Notice for All Recipients
<br /> The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ)enforces federal
<br /> civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
<br /> the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
<br /> Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
<br /> 1973, require recipients of federal financial assistance (recipients)to give assurances that they will comply with those
<br /> laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
<br /> services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
<br /> the provision of services on the bases of age.
<br /> Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
<br /> nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
<br /> discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
<br /> related requirements regarding the development and implementation of equal employment opportunity programs.
<br /> OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
<br /> Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
<br /> recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
<br /> recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
<br /> DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
<br /> manner.
<br /> For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
<br /> or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
<br /> assistance, training, and other resources, please visit www.ojp.qov/program/civil-rights-office/outreach. If you would
<br /> like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCRo
<br /> jp.usdoi.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts.
<br /> Memorandum Regarding NEPA
<br /> NEPA Letter Type
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